FY11-ROE12-Fin-Full

              State of Illinois
CLAYI CRAWFORD/JASPER
LAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
FINANCIAL AUDIT
For the Year Ended June 30, 2011
Performed as Special Assistant Auditors
For the Office of the Auditor General
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
TABLE OF CONTENTS
JUNE 30, 2011
TABLE OF CONTENTS
Agency Officials .
Financial Report Summary .
Financial Statement Report Summary ..
FINANCIAL SECTION
Independent Auditor's Report .
Independent Auditor's Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with
Government Auditing Standards .
Schedule of Findings and Responses
Section I - Summary of Auditor's Results .
Section II - Financial Statement Findings .
Summary Schedule of Prior Audit Findings .
Management's Discussion and Analysis .
BASIC FINANCIAL STATEMENTS
Government-wide Financial Statements
Statement ofNet Assets .
Statement of Activities .
Fund Financial Statements
Balance Sheet - Governmental Funds .
Reconciliation of the Governments Funds Balance Sheet
to the Statement ofNet Assets - Governmental Funds .
Statement ofRevenues, Expenditures, and Changes
in Fund Balances - Governmental Funds .
Reconciliation of the Statement of Revenues, Expenditures and
Changes in Fund Balances to the Statement of Activities -
Governmental Funds .
Statement ofNet Assets - Proprietary Fund .
Statement of Revenues, Expenses, and Changes
in Fund Net Assets - Proprietary Fund .
Statement ofCash Flows - Proprietary Fund ; ..
Statement ofFiduciary Net Assets - Fiduciary Fund .
PAGE
1
2-3
4
5-6
7-8
9
10
11
12a-12g
13
14
15
16
17
18
19
20
21
22
Notes to the Financial Statements 23-45
REQUIRED SUPPLEMENTARY INFORMATION
Illinois Municipal Retirement Fund Schedule of Funding Progress .
OTHER SUPPLEMENTAL INFORMATION
Combining Schedule ofAccounts
General Fund .
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balances - General Fund Accounts ..
Combining Schedule of Accounts
Education Fund ..
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balances - Education Fund Accounts .
Budgetary Comparison Schedules
Education Fund
Early Childhood Block Grant ..
Early Childhood - Preschool for All .
Gifted Education .
McKinney Education for Homeless Children ..
Regional Safe Schools .
ROE/ISC Operations .
Technology for Success .
Title I - Reading First Part B SEA ..
Title II - Teacher Quality - Leadership Grant.. .
Truants Alternative/Optional Education ..
Combining Balance Sheet
Non-major Special Revenue Funds ..
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances - Non-major Special Revenue Funds .
Combining Statement of Fiduciary Net Assets
Agency Funds .
Combining Statement of Changes in Assets and Liabilities
Agency Funds .
Schedule of Disbursements to School District Treasurers and
Other Entities - Distributive Fund ..
46
47
48
49-50
51-52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67-68
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
JUNE 30, 2011
OFFICIALS
Regional Superintendent
(Current, Acting Effective May 1, 2011)
Regional Superintendent
(During the Audit Period, Acting Effective
July 1, 2010 through March 15,2011)
Assistant Regional Superintendent (Current)
Assistant Regional Superintendent
(During the Audit Period, Acting Effective
July 1, 2010 through July 31,2011)
Offices are located at:
CLAY
P.O. Box 97
Louisville, IL 62858
CRAWFORD
301 S. Cross, Suite 11
Robinson, IL 62454
JASPER
204 W. Washington, Suite 3
Newton, IL 62448
LAWRENCE
1100 State St.
Lawrenceville, IL 62439
RICHLAND
103 W. Main
Olney, IL 62450
1
Mr. Monte Newlin
Ms. Carol S. Steinman
No Current Assistant Regional
Superintendent
Mr. Andy Julian
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
JUNE 30, 2011
FINANCIAL REPORT SUMMARY
The financial audit testing performed in this audit was conducted in accordance with Government
Auditing Standards and in accordance with the Illinois State Auditing Act.
AUDITORS' REPORTS
The auditors' reports on internal controls do not contain scope limitations, disclaimers, or other
significant non-standard language.
SUMMARY OF AUDIT FINDINGS
Number of
Audit findings
Repeated audit findings
Prior recommendations implemented
or not repeated
This Audit
o
o
o
Prior Audit
oo 1
SUMMARY OF FINDINGS AND RESPONSES
Item No. Page Description Finding Type
FINDINGS (GOVERNMENTAUDITING STANDARDS)
None
PRIOR FINDINGS NOT REPEATED (GOVERNMENTAUDITING STANDARDS)
None
2
CLAYICRAWFORD/JASPERfLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
JUNE 30, 2011
FINANCIAL REPORT SUMMARY (Concluded)
EXIT CONFERENCE
An infonnal exit conference was held on September 14, 2011. There were no audit findings to discuss.
Attending were Monte Newlin, Regional Superintendent of Schools, Crystal Smith, Controller, and
Tami Knight, Partner, Kemper CPA Group LLP.
3
CLAY/CRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
JUNE 30, 2011
FINANCIAL STATEMENT REPORT SUMMARY
The audit of the accompanying basic financial statements of the Clay/Crawford/Jasper/Lawrencel
Richland Counties Regional Office of Education #12 was performed by Kemper CPA Group LLP,
Certified Public Accountants and Consultants.
Based on their audit, the auditors expressed an unqualified opinion on the Regional Office of Education
#12's basic financial statements.
4
a_KEMPER
~~CPA GROUPLLP
Certified Public Accountants and Consultants
INDEPENDENT AUDITOR'S REPORT
Honorable William G. Holland
Auditor General
State of Illinois
As Special Assistant Auditors for the Auditor General, we have audited the accompanying financial
statements of the governmental activities, the business-type activities, each major fund, and the
aggregate remaining fund infonnation of the Regional Office of Education #12, as of and for the year
ended June 30, 2011, which collectively comprise the Regional Office of Education #12's basic fmancial
statements as listed in the table of contents. These financial statements are the responsibility of the
Regional Office of Education #12's management. Our responsibility is to express opinions on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the fmancial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall fmancial
statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major fund,
and the aggregate remaining fund infonnation of the Regional Office of Education #12, as of June 30,
2011, and the respective changes in financial position and cash flows, where applicable, thereof for the
year then ended in conformity with accounting principles generally accepted in the United States of
America.
The Regional Office of Education #12 adopted GASB Statement No. 54, Fund Balance Reporting and
Governmental Fund Type Definitions during the year ended June 30, 2011. The statement changed the
classifications of governmental fund balances and clarified the definitions of existing fund types. The
adoption of this statement had no effect on the any of Regional Office of Education #12's governmental
funds' assets or liabilities nor was there any effect to the total amount of any of Regional Office of
Education #12's governmental fund balances as of and for the year ended June 30, 2011.
5
1413 Wabash Avenue. Mattoon, IL 61938
Phone: (217) 234-8801 Fax: (217) 234-8803 kempercpa.com
In accordance with Government Auditing Standards, we have also issued a report dated December 19,
2011 on our consideration of the Regional Office of Education #12's internal control over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and
grant agreements and other matters. The purpose of that report is to describe the scope of our testing of
internal control over financial reporting and compliance and the results ofthat testing, and not to provide
an opinion on the internal control over fmancial reporting or on compliance. That report is an integral
part of an audit performed in accordance with Government Auditing Standards and should be considered
in assessing the results of our audit.
The Management's Discussion and Analysis and Illinois Municipal Retirement Fund Schedule of
Funding Progress on pages 12a through 12g and 46 are not a required part of the basic financial
statements but are supplementary information required by accounting principles generally accepted in
the United States of America. We have applied certain limited procedures, which consisted principally
of inquiries of management regarding the methods of measurement and presentation of the required
supplementary information. However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Regional Office of Education #12's basic financial statements. The combining
and individual nonmajor fund financial statements, budgetary comparison schedules, and the Schedule
of Disbursements to School District Treasurers and Other Entities - Distributive Fund are presented for
purposes of additional analysis and are not a required part of the basic fmancial statements. The
combining and individual nonmajor fund fmancial statements, budgetary comparison schedules and
Schedule of Disbursements to School District Treasurer's and Other Entities - Distributive Fund have
been subjected to the auditing procedures applied in the audit of the basic financial statements and, in
our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as
a whole.
Certified Public Accountants
and Consultants
Mattoon, Illinois
December 19, 2011
6
illI~~~[oEu~cu
Certified Public Accountants and Consultants
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING
STANDARDS
Honorable William G. Holland
Auditor General
State of Illinois
As Special Assistant Auditors for the Auditor General, we have audited the financial statements of the
governmental activities, the business-type activities, each major fund, and the aggregate remaining fund
information of the Regional Office of Education #12, as of and for the year ended June 30, 2011, which
collectively comprise the Regional Office of Education #12's basic financial statements and have issued
our report thereon dated December 19, 2011. We conducted our audit in accordance with auditing
standards generally accepted in the United States of America and the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
Internal Control over Financial Reporting
Management of the Regional Office of Education #12 is responsible for establishing and maintaining
effective internal control over financial reporting. In planning and performing our audit, we considered
the Regional Office of Education #12's internal control over financial reporting as a basis for designing
our auditing procedures for the purpose of expressing our opinions on the financial statements, but not
for the purpose of expressing an opinion on the effectiveness of Regional Office of Education #12's
internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness
ofRegional Office of Education #12'8 internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis.
A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is
a reasonable possibility that a material misstatement of the entity's financial statements will not be
prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in
the first paragraph of this section and was not designed to identify all deficiencies in internal control
over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We
did not identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
7
1413 Wabash Avenue_ Mattoon, IL 61938
Phone: (217) 234-8801 Fax: (217) 234-8803 kempercpa.com
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Regional Office of Education #12's
financial statements are free of material misstatement, we perfonned tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a
direct and material effect on the detennination of fmancial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards.
This report is intended solely for the infonnation and use of the Auditor General, the General Assembly,
the Legislative Audit Commission, the Governor, agency management, others within the entity, and
Illinois State Board of Education and is not intended to be and should not be used by anyone other than
these specified parties.
Certified Public Accountants
and Consultants
Mattoon, Illinois
December 19, 2011
8
CLAY/CRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
SCHEDULE OF FINDINGS AND RESPONSES
JUNE 30, 2011
SECTION I - SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of auditor's report issued:
Internal control over financial reporting:
• Material weakness(es) identified?
• Significant deficiency(ies) identified that are not considered to
be material weakness(es)?
• Noncompliance material to financial statements noted?
Federal Awards
Internal control over major programs:
Unqualified
No
No
No
• Material weakness(es) identified? N/A
• Significant deficiency(ies) identified that are not considered to N/A
be material weakness(es)?
Type of auditor's report issued on compliance for major programs: NIA
Any audit findings disclosed that are required to be reported in accordance
with OMB Circular A-133, Section 510(a)? N/A
Identification of major programs:
CFDA Number(s)
N/A
Name of Federal Program or Cluster
N/A
Dollar threshold used to distinguish between Type A and Type B programs: NIA
Auditee qualified as a low-risk auditee? NIA
9
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
SCHEDULE OF FINDINGS AND RESPONSES
FOR THE YEAR ENDED JUNE 30, 2011
SECTION II - FINANCIAL STATEMENT FINDINGS
There were no audit findings for the year ended June 30, 2011.
10
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
SCHEDULE OF FINDINGS AND RESPONSES
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED JUNE 30, 2011
Finding No. Condition Current Status
There were no audit findings for the year ended June 30,2010.
11
MANAGEMENT'S DISCUSSION AND ANALYSIS
CLAY/CRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
The Regional Office of Education #12 (ROE #12) for the counties of Clay, Crawford,
Jasper, Lawrence and Richland provides this Management's Discussion and Analysis of
its financial statements. This narrative overview and analysis of the financial activities is
for the fiscal year ended June 30, 2011. Readers are encouraged to consider the
information in conjunction with the Regional Office's financial statements that follow.
2011 Financial Highlights
• Within the Governmental Funds, the General Fund revenues increased by
$530,384 from $844,168 in FY10 to $1,374,552 in FY11. Revenues from local
sources, state sources and on-behalf payments increased. The increase in state
sources was primarily due to the inclusion of General State Aid revenue in the
General Fund for FY11. These revenues were classified as Special Revenue
Funds in FY10. General Fund expenditures increased by $239,605 from
$860,046 in FY10 to $1,099,651 in FY11. Salaries and benefits, purchased
services, supplies and materials and on-behalf payments all increased. Again, the
majority of these increases were due to the reclassification of General State Aid
expenditures as General Fund expenditures rather than Special Revenue Fund
expenditures.
• Within the Governmental Funds, the Special Revenue Funds revenue increased by
$16,126 from $1,763,577 in FY10 to $1,779,703. Revenues from state source
decreased due to the reclassification of General State Aid revenue to General
Fund revenues. However, increases in funding from other grants offset those
decreases. The Special Revenue Funds expenditures decreased by $154,920 from
$1,735,969 in FY10 to $1,581,049 in FYI1. Expenditures for salaries and
benefits and purchased services decreased while supplies and materials increased
in FY11. Most of the decreases were due to General State Aid expenditures being
included as General Fund expenditures rather than Special Revenue Fund
expenditures.
• During fiscal year 2011 the Regional Office of Education #12 implemented
Governmental Accounting Standards Board (GASB) Statement No. 54, Fund
Balance Reporting and Governmental Fund Type Definitions, which required
certain programs and funds to be reclassified and the restatement of beginning
fund balances as detailed in Note 13 to the financial statements. Because of these
reclassifications the fund analysis is not comparable between fiscal year 2010 and
fiscal year 2011.
12a
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Using This Report
This report consists of a series offinancial statements and other information, as follows:
• Management's Discussion and Analysis introduces the basic financial statements
and provides an analytical overview of the Regional Office's financial activities.
• The Government-wide financial statements consist of a Statement of Net Assets
and a Statement of Activities. These provide information about the activities of
the Regional Office of Education as a whole and present an overall view of the
Office's finances.
• Fund financial statements report the Regional Office's operations in more detail
than the government-wide statements by providing information about the most
significant funds.
• Notes to the financial statements provide additional information that is needed for
a full understanding of the data provided in the basic financial statements.
• Required supplementary information further explains and supports the financial
statements and supplementary information provides detailed information about
the non-major funds.
Reporting the Office as a Whole
The Statement of Net Assets and the Statement of Activities
The Government-wide statements report information about the Regional Office of
Education #12 as a whole. The Statement of Net Assets includes all of the assets and
liabilities. All of the current year revenues and expenses are accounted for in the
Statement of Activities regardless of when cash is received or paid, using accounting
methods similar to those used by private-sector companies.
The two Government-wide statements report the Office's net assets and how they have
changed. Net assets - the difference between the assets and liabilities - are one way to
measure the Office's financial health or position.
• Over time, increases or decreases in the net assets can be an indicator of whether
financial position is improving or deteriorating, respectively.
• To assess the Regional Office's overall health, additional non-financial factors,
such as new laws, rules, regulations, and non-funded mandates need to be
considered.
The Government-wide financial statements present all of the Office's activities as
governmental and business-type activities. Local, State and federal monies finance most
of these activities.
12b
CLAYICRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Reporting the Office as a Whole (Concluded)
The fund financial statements provide detailed infonnation about the Regional Office's
funds, focusing on its most significant or "major" funds. Funds are accounting devices
that allow the tracking of specific sources of funding and spending on particular
programs. Some funds are required by state law. The Regional Office of Education #12
established other funds to control and manage money for particular purposes.
The Office has three kinds of funds:
1. Governmental funds account for all of the Office's services. These focus on how
cash and other financial assets that can be readily converted to cash flow in and
out and the balances left at year-end that are available for spending.
Consequently, the governmental fund statements provide a detailed short-term
view that helps detennine whether there are more or fewer resources that can be
spent in the near future to finance the Office's programs. The Office's
Governmental Funds include: the General Fund and the Special Revenue Funds.
The governmental funds' required financial statements include a Balance Sheet
and a Statement of Revenues, Expenditures and Changes in Fund Balances.
2. Proprietary funds are used to report the same functions presented as business-type
activities in the Government-wide financial statements, only in more detail.
The proprietary funds' required financial statements include a Statement of Net
Assets, a Statement of Revenues, Expenses, and Changes in Fund Net Assets and
a Statement of Cash Flows.
3. Fiduciary funds are used to account for assets held by the Regional Office of
Education #12 in a trust capacity or as an agent for individuals and private or
governmental organizations. These funds are custodial in nature (assets equal
liabilities) and do not involve measurement of results of operation.
The fiduciary funds' required financial statements include a Statement of
Fiduciary Net Assets.
A summary reconciliation between the Government-wide financial statements and the
fund financial statements follows the fund financial statements.
12c
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Government-Wide Financial Analysis
As noted earlier, net assets may serve over time as one indicator of the financial position
of the Regional Office. The net assets at the end of FYI 1 totaled $1,651,054. At the end
of FYlO, the net assets were $1,396,043. The analysis that follows provides a summary
of the Office's net assets at June 30, 2011 and 2010.
CONDENSED STATEMENT OF NET ASSETS
Governmental Activities
2011 2010
Business-Type Activities
2011 2010
Total
2011 2010
Current assets
Capital assets, net
Total assets
Current liabilities
Total liabilities
Net assets:
Invested in capital assets
Restricted for educational
purposes
Unrestricted, restated
Total net assets
$ 1,601,267
42,992
1,644,259
44,449
44,449
42,992
94,fIO
1,462,708
$ 1,599,810
$ 1,493,752
60,176
1,553,928
200,640
200,640
60,176
84,824
1,208,288
$ 1,353,288
$ 51,335
51,335
91
91
51,244
$ 51,244
$ 42,980
42,980
225
225
42,755
$ 42,755
$ 1,652,602
42,992
1,695,594
44,540
44,540
42,992
94,110
1,513,952
$ 1,651,054
$ 1,536,732
60,176
1,596,908
200,865
200,865
60,176
84,824
1,251,043
$ 1,396,043
The Regional Office of Education's net assets increased $255,011 from FYI0 to FYl1.
Governmental activities net assets increased net assets by $246,522. Business-type
activities net assets increased by $8,489. In addition, net assets related to the Teacher
Institute Fund are considered restricted for teacher professional development.
The following analysis shows the changes in net assets for the years ended June 30, 2011
and 2010.
12d
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Government-Wide Financial Analysis (Concluded)
CHANGES IN NET ASSETS
Governmental Activities Business-Type Activities Total
2011 2010 2011 2010 2011 2010
Revenues:
Program revenues:
Operating grants
and contributions S 1,518,796 $ 1,522,540 $ $ $ 1,518,796 $ 1,522,540
General revenues:
Local sources 585,422 444,212 585,422 444,212
State sources 402,807 359,562 402,807 359,562
Federal sources 89,065 89,065
On-behalf payments 427,619 411,977 427,619 411,977
Loss on disposal of assets (2,574) (2,574)
Charges for services 39,429 59,120 39,429 59,120
Interest 9,762 11,128 4 58 9,766 11,186
Total revenues 2,944,406 2,835,910 39,433 59,178 2,983,839 2,895,088
Expenses:
Programs expenses:
Salaries and benefits 1,429,404 1,423,834 3,953 1,429,404 1,427,787
Purchased services 533,245 641,675 29,588 29,840 562,833 671,515
Supplies and materials 259,549 106,508 1,344 1,091 260,893 107,599
Other objects 5,344 12,021 12 5,356 12,021
Payments to
other governments 20,000 20,000
Depreciation 22,723 29,821 22,723 29,821
Administrative expenses:
On-behalf payments - state 427,619 411,977 427,619 411,977
Total expenses 2,697,884 2,625,836 30,944 34,884 2,728,828 2,660,720
Changes in net assets 246,522 210,074 8,489 24,294 255,011 234,368
Net assets, beginning ofyear 1,353,288 1,143,214 42,755 18,461 1,396,043 1,161,675
Net assets, end of year $ 1,599,810 $ 1,353,288 $ 51,244 $ 42,755 $ 1,651,054 $ 1,396,043
Financial Analysis of the Regional Office of Education #12 Funds
As previously noted, the Regional Office of Education #12 uses fund accounting to
ensure and demonstrate compliance with finance-related legal requirements.
12e
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Financial Analysis of the Regional Office of Education #12 Funds (Concluded)
The Office's Governmental Funds reported combined fund balances of $1,556,818 in
FYl1 arid $1,073,501 in FYlO. The primary reason for the increase in combined fund
balances in FYl1 was due to the Regional Office's efforts to keep costs down. The
Regional Office has tried to keep purchased services and salaries and benefits as low as
possible while still providing necessary services to the public.
Governmental Fund Highlights
Revenues for governmental activities were $2,944,406 and expenditures were
$2,697,884. The Regional Office of Education #12 experienced an increase in revenues
and expenditures during FYl1.
Special Projects revenues and expenditures increased in FYll.
In the Office Fund, revenues and expenditures for on-behalf payments increased.
Education Fund revenues increased slightly from FYI0. Total Education Fund
expenditures decreased during FYll. Salaries and benefits and purchased services
expenditures decreased while supplies and materials increased.
Proprietary Fund Highlights
Revenues for proprietary activities were $39,433 and expenses were $30,944. Revenues
from workshops decreased during FYll due to fewer workshops and fewer attendees.
Expenses for salaries and benefits were eliminated during FYl1.
Budgetary Highlights
The ROE #12 annually adopts budgets for certain grants, which are submitted to the State
Board of Education. The State Board reviews the proposed budget and either grants
approval or returns it without approval with comments. Any unapproved budget must be
resubmitted to the State Board for final approval. The budget may be amended during
the year utilizing procedures prescribed by the State Board. Over the course of the year,
the ROE #12 amended several of its grant budgets to reflect adjustments in revenue and
expenditures associated with changes in funding from the federal and State sources or for
additional services needed and provided to the local school districts. A schedule showing
the original and final grant budget amounts compared to the ROE's actual financial
activity is included in the supplementary information section of this report on pages 53
through 62.
12f
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
MANAGEMENT'S DISCUSSION AND ANALYSIS
FOR THE YEAR ENDED JUNE 30, 2011
Capital Assets
Capital Assets of the Regional Office of Education #12 include office equipment,
computers, audio-visual equipment and office furniture. The Regional Office of
Education #12 maintains an inventory of capital assets that has accumulated over time.
The decrease for FYll came as a result of disposing of several equipment items during
the year. In addition, the Regional Office of Education #12 has adopted a depreciation
schedule that reflects the level of capital assets, net of accumulated depreciation.
Economic Factors and Next Year's Budget
At the time these financial statements were prepared and audited, the Regional Office
was aware of several existing circumstances that could affect its financial health in the
future:
• The State of Illinois Foundation level used in the calculation of General State Aid
remains at $6,119 per student.
• ROE #12 will not be receiving any funding in FY12 for Gifted Education, Title 1­Reading
First Part B SEA, Accountability Liaison Project or Title II-Teacher
Quality-Leadership Grant.
• FY12 funding for Technology for Success will be 83% of FYI 1 funding.
• FY12 funding for Early Childhood will be 94% ofFYI 1 funding.
• FY12 funding for Truants Alternative/Optional Education will be increased by
7%.
• FY12 funding for Regional Safe Schools was cut by $366.
• ROE #12 anticipates the continued delay in grant funding payments from the
State. This delay will continue to cause a significant financial hardship.
Contacting the Regional Office's Financial Management
This financial report is designed to provide the Regional Offices' citizens, taxpayers,
clients and other constituents with a general overview of its finances and to demonstrate
the accountability for the money it receives. If the reader has questions concerning this
report or needs additional financial information, please contact the Regional
Superintendent of the Regional Office of Education #12, 103 W. Main Street, Olney, IL
62450.
12g
BASIC FINANCIAL STATEMENTS
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF NET ASSETS
JUNE 30, 2011
Primary Government
Governmental Business-Type
Activities Activities Total
ASSETS
Current assets:
Cash and cash equivalents $ 1,092,483 $ 20,439 $ 1,112,922
Due (to) from other funds (29,396) 29,396
Due from other governments
Local 1,301 1,500 2,801
State 521,906 521,906
Federal 9,113 9,113
Accounts receivable 4,992 4,992
Prepaid expenses 868 868
Total current assets 1,601,267 51,335 1,652,602
Noncurrent assets:
Capital assets, net 42,992 42,992
TOTAL ASSETS 1,644,259 51,335 1,695,594
LIABILITIES
Current liabilities:
Accounts payable 44,449 91 44,540
TOTAL LIABILITIES 44,449 91 44,540
NET ASSETS
Invested in capital assets 42,992 42,992
Restricted for educational purposes 94,110 94,110
Unrestricted 1,462,708 51,244 1,513,952
TOTAL NET ASSETS $ 1,599,810 $ 51,244 $ 1,651,054
The notes to the fmancial statements are an integral part of this statement.
13
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2011
Net (Expenses) Revenue and
Program Revenues Changes in Net Assets
Operating Primary Government
Charges for Grants and Governmental Business-Type
FUN'CTIONSIPROORAMS Expenses Services Contributions Activities Activities Total
Governmental Activities:
Instructional services:
Salaries and benefits $ 1,429,404 $ - $ 939,035 $ (490,369) $ - $ (490,369)
Purchased services 533,245 - 313,939 (219,306) - (219,306)
Supplies and materials 259,549 - 238,856 (20,693) - (20,693)
Other objects 5,344 - 1,427 (3,917) - (3,917)
Depreciation 22,723 - - (22,723) - (22,723)
Capital outlay - - 5,539 5,539 - 5,539.00
Payments to other governments 20,000 - 20,000
Administrative:
On-behalf payments - State 427,619 - - (427,619) - (427,619)
Total governmental activities 2,697,884 - 1,518,796 (1,179,088) - (1,179,088)
Business-type activities:
Operating 30,944 39,429 - - 8,485 8,485
Total business-type activities 30,944 39,429 - - 8,485 8,485
TOTAL PRIMARY GOVERNMENT $ 2,728,828 $ 39,429 $ 1,518,796 (1,179,088) 8,485 (1,170,603)
GENERAL REVENUES
Local sources 585,422 - 585,422
State sources 402,807 - 402,807
On-behalf payments - State 427,619 - 427,619
Investment income 9,762 4 9,766
Total general revenues 1,425,610 4 1,425,614
CHANGE IN NET ASSETS 246,522 8,489 255,011
NET ASSETS - BEGINNING 1,353,288 42,755 - 1,396,043
NET ASSETS - ENDING $ 1,599,810 $ 51,244 $ 1,651,054
The notes to the financial statements are an integral part of this statement.
14
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BALANCE SHEET
GOVERNMENTAL FUNDS
JUNE 30, 2011
Other Total
Education Nonmajor Governmental
General Fund Fund Funds Eliminations Funds
ASSETS
Cash and cash equivalents $ 962,209 $ 55,193 $ 75,081 $ - $ 1,092,483
Due from other funds 532,705 - - (532,705)
Due from other governments
Local 1,151 - 150 - 1,301
State - 521,906 - - 521,906
Federal 9,113 - - 9,113
Accounts receivable 4,992 - - - 4,992
Prepaid expenses 868 - - - 868
TOTAL ASSETS $ 1,501,925 $ 586,212 $ 75,231 $ (532,705) $ 1,630,663
LIABILITIES
Accounts payable $ 43,650 $ 210 $ 589 $ - $ 44,449
Due to other funds 1,455 560,646 - (532,705) 29,396
Total liabilities 45,105 560,856 589 (532,705) 73,845
FUND BALANCE
Nonspendable 868 - - - 868
Restricted - 19,468 74,642 - 94,110
Assigned 1,230,824 5,888 - - 1,236,712
Unassigned 225,128 - - - 225,128
Total fund balance 1,456,820 25,356 74,642 - 1,556,818
TOTAL LIABILITIES
AND FUND BALANCE $ 1,501,925 $ 586,212 $ 75,231 $ (532,705) $ 1,630,663
The notes to the financial statements are an integral part of this statement.
15
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCAnON #12
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET ASSETS
GOVERNMENTAL FUNDS
JUNE 30, 2011
Total fund balances-governmental funds
Amounts reported for governmental activities in the Statement of Net
Assets are different because:
Capital assets used in governmental activities are not
financial resources and therefore, are not reported in the funds.
Net assets of governmental activities
$
$
1,556,818
42,992
1,599,810
The notes to the financial statements are an integral part of this statement.
16
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCAnON #12
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2011
Education Other Total Governmental
General Fund Fund Nonmajor Funds Eliminations Funds
REVENUES
Local sources $ 516,424 $ 24,346 $ 44,652 $ - $ 585,422
State sources 430,509 1,520,792 908 - 1,952,209
Federal sources - 189,005 - - 189,005
On-behalfpayments - State 427,619 - - - 427,619
Total revenues 1,374,552 1,734,143 45,560 - 3,154,255
EXPENDITURES
Instructional services:
Salaries and benefits 448,177 939,035 42,192 - 1,429,404
Purchased services 204,634 313,939 14,672 - 533,245
Supplies and materials 15,304 238,856 5,389 - 259,549
Other objects 3,917 1,427 - - 5,344
Payments to other governments - 20,000 - - 20,000
On-behalf payments - State 427,619 - - - 427,619
Capital outlay - 5,539 - - 5,539
Total expenditures 1,099,651 1,518,796 62,253 - 2,680,700
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 274,901 215,347 (16,693) - 473,555
OTHER FINANCING SOURCES (USES)
Interest 4,164 5,155 443 - 9,762
Total other financing sources (uses) 4,164 5,155 443 - 9,762
NET CHANGE IN FUND BALANCE 279,065 220,502 (16,250) - 483,317
FUND BALANCE (DEFICIT), RESTATED
-BEGINNING 1,177,755 (195,146) 90,892 - - 1,073,501
FUND BALANCE - ENDING $ 1,456,820 $ 25,356 $ 74,642 $ - $ 1,556,818
The notes to the financial statements are an integral part of this statement.
17
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2011
Net change in fund balances
Amounts reported for governmental activities in the
Statement ofActivities are different because:
Governmental funds report capital outlays as expenditures. However,
in the Statement of Activities the cost of those assets is allocated over
their estimated useful lives and repot1ed as depreciation expense.
$ 483,317
Capital outlay
Depreciation expense
$ 5,539
(22,723) (17,184)
Some revenues were not collected for several months after the
Regional Office's fiscal year ended, they were not considered
"available" revenues and were deferred in the governmental funds
in the prior year, however, were recognized in the current year.
Change in net assets of governmental activities $
(219,611)
246,522
The notes to the financial statements are an integral part ofthis statement.
18
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF NET ASSETS
PROPRIETARY FUND
JUNE 30, 2011
Business - Type Activities -
Enterprise Funds
Local Total
ASSETS
Cash and cash equivalents $ 20,439 $ 20,439
Due from other governments
Local 1,500 1,500
Due from other funds 29,396 29,396
TOTAL ASSETS $ 51,335 $ 51,335
LIABILITIES
Accounts payable $ 91 $ 91
Total Liabilities 91 91
NET ASSETS
Unrestricted 51,244 51,244
Total Net Assets 51,244 51,244
TOTAL LIABILITIES
AND NET ASSETS $ 51,335 $ 51,335
The notes to the financial statements are an integral part ofthis statement.
19
CLAY/CRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUND
FOR THE YEAR ENDED JUNE 30, 2011
Business - Type Activities -
Enterprise Funds
Local Total
OPERATING REVENUES
Charges for services $ 39,429 $ 39,429
Total operating revenues 39,429 39,429
OPERATING EXPENSES
Purchased services 29,588 29,588
Supplies and materials 1,344 1,344
Other objects 12 12
Total operating expenses 30,944 30,944
OPERATING INCOME 8,485 8,485
NONOPERATING REVENUES
Interest 4 4
Total nonoperating revenues 4 4
CHANGE IN NET ASSETS 8,489 8,489
TOTAL NET ASSETS - BEGINNING 42,755 42,755
TOTAL NET ASSETS - ENDING $ 51,244 $ 51,244
The notes to the financial statements are an integral part of this statement.
20
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF CASH FLOWS
PROPRIETARY FUND
FOR THE YEAR ENDED JUNE 30, 2011
Business - Type Activities -
Enterprise Funds
Local Totals
Cash flows from operating activities:
Receipts from customers $ 39,954 $ 39,954
Payments to suppliers and providers of goods
and services (30,853) (30,853)
Net cash provided by (used for) operating activities 9,101 9,101
Cash flows from investing activities:
Interest 4 4
Net cash provided by (used for) investing activities 4 4
Cash flows from noncapital financing activities:
Receipts (payments) for interfund borrowing, net (5,661) (5,661)
Net cash provided by (used for) noncapital financing activities (5,661) (5,661)
Net increase (decrease) in cash and cash equivalents 3,444 3,444
Cash and cash equivalents - beginning 16,995 16,995
Cash and cash equivalants- ending $ 20,439 $ 20,439
Reconciliation of operating income (loss) to net cash
provided by (used for) operating activities:
Operating income (loss) $ 8,485 $ 8,485
Adjustments to reconcile operating income (loss) to
net cash provided by (used for) operating activities:
Change in assets and liabilities:
Decrease in due from other governments 750 750
Increase in accounts payable 91 91
(Decrease) in deferred revenue (225) (225)
Net cash provided by (used for) operating activities $ 9,101 $ 9,101
The notes to the financial statements are an integral part of this statement.
21
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUND
JUNE 30, 2011
Agency
Funds
ASSETS
Cash and cash equivalents $ 29,289
Due from other governments 5,335,065
Total Assets $ 5,364,354
LIABILITIES
Accounts payable $ 677
Due to other governments 5,363,677
Total Liabilities $ 5,364,354
The notes to the financial statements are an integral part ofthis statement.
22
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION#12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Regional Office of Education #12 was fonned under the provisions of the State of Illinois, Illinois
State Board of Education.
In 2011, the Regional Office of Education #12 implemented Governmental Accounting Standards Board
(GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions; GASB
Statement No. 59, Financial Instruments Omnibus; and GASB Statement No. 62, Codification of
Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA
Pronouncements. The Regional Office of Education #12 implemented these standards during the current
year; however, GASB Statements No. 59 and 62 had no impact on the financial statements. The
implementation of GASB Statement No. 54 changed fund balance reporting for governmental funds by
adding some additional fund balance classifications, clarifying governmental fund type definitions, and
providing additional disclosures on how fund balance constraints are imposed and may be modified or
eliminated.
A. DATE OF MANAGEMENT'S REVIEW
Management has evaluated subsequent events through December 19,2011, the date when the financial
statements were available to be issued.
B. FINANCIAL REPORTING ENTITY
The Regional Superintendent is charged with responsibility for township fund lands; registration of the
names of applicants for scholarships to State controlled universities; examinations and related duties;
visitation of public schools; direction of teachers and school officers; to serve as the official advisor and
assistant of school officers and teachers; to conduct teachers institutes as well as to aid and encourage
the fonnation of other teachers' meetings and assist in their management; to evaluate the schools in the
region; to examine evidence of indebtedness; to file and keep the returns of elections required to be
returned to the Regional Superintendent's office; and to file and keep the reports and statements returned
by school treasurers and trustees.
The Regional Superintendent is also charged with the responsibilities of conducting a special census,
when required; providing notice of money distributed to treasurers, board presidents, clerks, and
secretaries of the school districts on or before each September 30; maintenance of a map and numbering
of the Regional Office of Education #12's districts; providing township treasurers with a list of district
treasurers; to inspect and approve building plans which comply with State law; to perfonn and report on
annual building inspections; to investigate bus drivers for valid bus driver pennits and take related action
as may be required; to maintain a list of unfilled teaching positions and to carry out other related duties
required or permitted by law.
23
CLAYICRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
B. FINANCIAL REPORTING ENTITY (Concluded)
The Regional Superintendent is responsible for inspection and approval or rejection of school treasurers'
bonds. The Regional Superintendent is also required to provide the State Board of Education with an
affidavit showing that the treasurers of school districts within the region are properly bonded.
The Regional Superintendent is also responsible for apportionment and payment of funds received from
the State for the districts in the region, or see that no payments are made unless the treasurer has filed or
renewed appropriate bond and that the district has certified publication of the annual financial report.
The Regional Superintendent is required to provide opinions and advice related to controversies under
school law.
For the period ended June 30, 2011, the Regional Office of Education #12 applied for, received, and
administered numerous State and federal programs and grants in assistance and support of the
educational activities of the school districts in Regional Office of Education #12. Such activities are
reported as a single special revenue fund (Education Fund).
C. SCOPE OF THE REPORTING ENTITY
The Regional Office of Education #12 reporting entity includes all related organizations for which they
exercise oversight responsibility.
The Regional Office of Education #12 has developed criteria to determine whether outside agencies with
activities which benefit the citizens of the region, including districts or joint agreements which serve
pupils from numerous regions, should be included in its financial reporting entity. The criteria include,
but are not limited to, whether the Regional Office of Education #12 exercises oversight responsibility
(which includes financial interdependency, selection of governing authority, designation of management,
ability to significantly influence operations, and accountability for fiscal matters), scope of public
service, and special financing relationships.
The districts and joint agreements have been determined not to be a part of the reporting entity after
applying the manifesting of oversight, scope of public service, and special financing relationships criteria
and are therefore excluded from the accompanying financial statements because the Regional Office of
Education #12 does not control the assets, operations, or management of the districts or joint
agreements. In addition, the Regional Office of Education #12 is not aware of any entity, which would
exercise such oversight as to result in the Regional Office of Education #12 being considered a
component unit of the entity.
24
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
The Statement of Net Assets and the Statement of Activities are government-wide financial statements.
They report information on all of the Regional Office of Education #12's activities with most of the
inter-fund activities removed. Governmental activities include programs supported primarily by State
and federal grants and other intergovernmental revenues. The Regional Office of Education has one
business-type activity that relies on fees and charges for support.
The Regional Office of Education #12's government-wide financial statements include a Statement of
Net Assets and a Statement of Activities. These statements present a summary of governmental and
business-type activities for the Regional Office of Education #12 accompanied by a total column. These
statements are presented on an "economic resources" measurement focus as prescribed by GASB
Statement No. 34. All of the Regional Office of Education #12's assets and liabilities, including capital
assets, are included in the accompanying Statement of Net Assets. The Statement of Activities
demonstrates the degree to which the direct expenses of a given function are offset by program revenues.
Direct expenses are those that are clearly identifiable with a specific function. Program revenues include
1) charges for services, and 2) grants and contributions that are restricted to meeting operational or
capital requirements of a particular function.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary
funds, even though the latter are excluded from the government-wide financial statements. Major
individual governmental funds are reported as separate columns in the fund financial statements.
Certain eliminations have been made as prescribed by GASB Statement No. 34 in regards to inter-fund
activities, such as, payables, receivables and transfers. Inter-fund activities between governmental funds
and between governmental funds and proprietary funds appear as due to/due from on the Governmental
Fund Balance Sheet and Proprietary Fund Statement of Net Assets and as other resources and other uses
on the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances and on
the Proprietary Fund Statement of Revenues, Expenses and Changes in Fund Net Assets. All inter-fund
transactions between governmental funds are eliminated on the government-wide financial statements.
Inter-fund activities between governmental funds and business-type funds remain as due to/due from on
the government-wide financial statements. All internal balances in the Statement of Net Assets have
been eliminated except those representing balances between the governmental activities and the
business-type activities. In the Statement of Activities those transactions between governmental and
business-type activities have not been eliminated.
The purpose of interfund borrowing and permanent transfers is to cover temporary or permanent short
falls in cash flow within grant programs and funds.
25
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
E. PROPRIETARY FUND FINANCIAL STATEMENTS
Proprietary fund financial statements include a Statement of Net Assets, a Statement of Revenues,
Expenses and Changes in Fund Net Assets, and a Statement of Cash Flows for each major proprietary
fund and non-major funds aggregated.
Proprietary funds are accounted for using the "economic resources" measurement focus and the accrual
basis of accounting. Accordingly, all assets and liabilities (whether current or noncurrent) are included
on the Statement ofNet Assets. The Statement of Revenues, Expenses and Changes in Fund Net Assets
present increases (revenues) and decreases (expenses) in total net assets. Under the accrual basis of
accounting, revenues are recognized in the period in which they are earned while expenses are
recognized in the period in which the liability is incurred.
Operating revenues in the proprietary funds are those revenues that are generated from the primary
operations of the fund. All other revenues are reported as non-operating revenues. Operating expenses
are those expenses that are essential to the primary operations of the fund. All other expenses are
reported as non-operating expenses.
F. GOVERNMENTAL FUND FINANCIAL STATEMENTS
Governmental Fund Financial Statements include a Balance Sheet and a Statement of Revenues,
Expenditures and Changes in Fund Balances for all major governmental funds and non-major funds
aggregated. An accompanying schedule is presented to reconcile and explain the differences in fund
balances and changes in fund balances as presented in these statements to the net assets and changes in
net assets presented in the government-wide financial statements.
The governmental fund financial statements have been prepared in accordance with generally accepted
accounting principles on the modified accrual basis. Under the modified accrual basis of accounting,
revenues are recorded when susceptible to accrual, Le., both measurable and available. Available means
collectible within the current period or soon enough thereafter to be used to pay liabilities of the current
period. Revenues received more than 60 days after the end of the current period are deferred in the
governmental fund financial statements but are recognized as current revenues in the government-wide
financial statements. Expenditures are recognized in the accounting period in which the fund liability is
incurred, if measurable, except expenditures for prepaid expenses, and other long-term obligations,
which are recognized when paid.
26
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
G. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a
liability is incurred, regardless of the timing of related cash flows. Grants and similar items are recognized
as revenue as soon as all eligibility requirements imposed by the grantor have been met.
The governmental funds financial statements focus on the measurement of spending or "financial flow" and
the determination of changes in fmancial position, rather than upon net income determination. This means
that only current assets and current liabilities are generally included on their balance sheets. The reported
fund balance (net current assets) is considered a measure of "available spendable resources." Governmental
fund operating statements present increases (revenues and other financing sources) and decreases
(expenditures and other financing uses) in net current assets. Accordingly, they are said to present a
summary of sources and uses of "available spendable resources" during a period.
In applying the susceptible to accrual concept to intergovernmental revenues, the legal and contractual
requirements of the numerous individual programs are used as guidance. There are however, essentially two
types of these revenues. In one, monies must be expended on the specific purpose or project before any
amounts will be paid to the Regional Office of Education #12; therefore, revenues are recognized based upon
the expenditures recorded. In the other, monies are virtually unrestricted as to purpose of expenditure and are
usually recoverable only for failure to comply with prescribed compliance requirements. These resources are
reflected as revenues at the time of receipt or earlier if the susceptible to accrual criteria are met.
Under the terms of grant agreements, the Regional Office of Education #12 funds certain programs by a
combination of specific cost-reimbursement grants and general revenues. Thus, when program expenses are
incurred, there are both restricted and unrestricted funding resources available to finance the program. It is
the Regional Office of Education #12's policy to first apply restricted funds, then unrestricted. For
unrestricted funds, cornmitted funds are used first, then assigned funds, then unassigned if any.
27
CLAY/CRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
H. FUND ACCOUNTING
The Regional Office of Education #12 uses funds to maintain its financial records during the year. A
fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. The Regional
Office of Education #12 uses governmental, proprietary, and fiduciary funds.
GOVERNMENTAL FUNDS
Governmental funds are those through which most governmental functions typically are reported.
Governmental funds reporting focuses on the sources, uses and balances of current financial resources.
Expendable assets are assigned to the various governmental funds according to the purpose for which
they mayor must be used. Current liabilities are assigned to the fund from which they will be paid. The
difference between governmental fund assets and liabilities is reported as fund balance.
As prescribed by GASB Statement No. 34, governmental fund reporting focuses on the major funds,
rather than on the fund type. There is a two-step process for determining if a fund should be reported as
a major fund: 1) total assets, liabilities, revenues, or expenditures/expenses (excluding extraordinary
items) of an individual fund are at least 10% of the corresponding total for the fund type, and 2) total
assets, liabilities, revenues, or expenditures/expenses (excluding extraordinary items) of an individual
fund are at least 5% of the corresponding total for the total of all governmental and proprietary funds
combined. Funds that do not meet the major fund determination requirements are reported in aggregate
as non-major funds. The Regional Office of Education #12 has presented all major funds that met the
above qualifications.
The Regional Office of Education #12 reports the following major governmental funds:
General Fund - The General Fund is the general operating fund of the Regional Office of Education
#12 and is used to account for all financial resources that are not legally restricted for expenditure for
specified purposes. The following funds are included in the General Fund:
General State Aid - Truant Alternative/Optional Education - This program accounts for
General State Aid received from the Illinois State Board of Education based on the
average daily attendance at the Truant Alternative School.
General State Aid - Regional Safe School - This program accounts for General State Aid
received from the Illinois State Board of Education based on the average daily
attendance at the Regional Safe School.
Special Projects - To account for monies used to provide numerous services to the
administrators, staff and students within the Regional Office of Education #12.
28
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
GOVERNMENTAL FUNDS (Continued)
Office - To account for the expenditures and payroll for the five Regional Office of
Education #12 offices.
Major Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of
specific revenue sources (other than fiduciary or major capital projects) that are legally restricted to
expenditures for specified purposes. Major Special Revenue Funds include the following:
Education Funds - This fund is used to account for and report the proceeds of specific revenue
sources that are restricted by grant agreements or contracts to expenditures for specified purposes
supporting education enhancement programs as follows:
Accountability Liaison Program - To carry out program monitoring and provide technical
assistance for the Preschool for All programs and report upon those activities to the
Regional Office of Education and the Illinois State Board of Education.
American Recovery and Reinvestment (ARRA) - Education Jobs - Accounts for the federal
funding provided to LEAs to save or create education jobs for school year 2010-2011.
Early Childhood Block Grant - To account for grant monies received to provide early
childhood education to area three and four year old children.
Early Childhood - Preschool for All - To provide funds for early childhood and family
education programs and services that will help young children enter school ready to
learn. This program provides beginning teachers with practical strategies for dealing
with early career challenges, resources, and a network of colleagues who are also
entering the teaching profession.
Gifted Education - To sponsor one or more Gifted Education Seminars in their region of the
State using a State approved Gifted Education Seminar trainer.
McKinney Education for Homeless Children - To account for grant monies received and
expended assisting school districts in identifying and providing assistance to at-risk
students. This program offers services to homeless children and youth primarily who are
of school age. Pre-school aged children also receive services to ensure access to early
childhood and pre-school programs.
29
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
GOVERNMENTAL FUNDS (Continued)
Regional Safe Schools - This program works with students in grades 6-12 who have been
suspended multiple times or expelled from school, allowing them to continue their
education. It accounts for aid provided by the State based on students that attend the
Regional Educational Alternative for Developing Youth and Alternative School
programs.
ROE/ISC Operations - To account for the funding of the Regional Office of Education #12
pursuant to the Illinois Administrative Code which mandates the Regional Office to
provide professional development activities in the fundamental learning areas, gifted
education, administrators' academy, school improvement, technology and other
activities based upon the needs oflocal school districts and State and Federal mandates.
System of Support (RESPRO) - This program provides professional development activities to
schools that are on Illinois' Academic Watch List. To be on the list, students have not
made adequate yearly progress for at least two years. The funding sources for this grant
are Title I, Title II, and State appropriated monies.
Technology for Success - To account for grant monies received from the Illinois Board of
Education to provide technology direction and support for Area 6 North schools.
Title I - Reading First Part B SEA - This program is designed to plan and implement Reading
First Academics and provide professional development for teachers in schools that are
participating in the Reading First program.
Title II - Teacher Quality - Leadership Grant - This program accounts for the proceeds of a grant
from the Illinois State Board of Education to improve teacher effectiveness in the
classroom.
Truants Alternative/Optional Education - This program offers prevention and intervention
services, which include case management, home visits, school visits, student advocacy,
wraparound, referrals to community agencies, and technical assistance to individual
school districts and the community.
30
CLAY/CRAWFORD/JASPERfLAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
GOVERNMENTAL FUNDS (Continued)
The Regional Office of Education #12 reports the following non-major governmental funds:
Non-major Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of
specific revenue sources that are restricted to expenditures for specific purposes. Non-major special
revenue funds include the following:
General Education Development - To account for the administration of the GED testing
program. Monies are received from testing and diploma fees.
School Bus Transportation - To account for the stewardship of the assets held in connection
with the Bus Driver Training Program.
Institute - To account for the stewardship of the assets held for the benefit of the teachers. Fees
are collected from registration of teachers' certificates of qualification. Monies are expended
to conduct teachers' institutes, conferences and workshops. All funds generated remain
restricted until expended only on the aforementioned activities.
FIDUCIARY FUNDS
Agency Funds - Agency funds are used to account for assets held by the Regional Office of Education
#12 in a trustee capacity or as an agent for other governments. These funds are custodial in nature and do
not involve the measurement of the results of operations. The amounts due to the outside organizations
are equal to the assets held. Included among these funds are:
Distributive - This fund distributes monies received from the State out to the school districts and
other entities. The Regional Office of Education #12 has agreements with all districts in
the region whereby the Regional Office of Education #12 is allowed to keep the interest for
expenditures benefiting all districts.
Regional Board of Trustees - To account for monies received from individuals filing petitions
requesting change of boundary hearings with the Regional Board of School Trustees.
Monies are expended to cover hearing expenses.
31
CLAYICRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
PROPRIETARY FUND
Proprietary Fund - The Proprietary fund accounts for revenue and expenses related to services provided
to organizations inside the Regional Office of Education #12 on a cost reimbursement basis.
Local Fund - This fund is used to account for the workshop fees of the Regional Office of
Education #12.
1. GOVERNMENTAL FUND BALANCES
Fund balance is the difference between assets and liabilities in a governmental fund. The following types of
fund balances may be presented in the Governmental Funds Balance Sheet and Governmental Funds
Combining Schedule of Accounts:
Nonspendable Fund Balance - The portion of a governmental fund's net assets that are not available to
be spent, either short term or long term, due to either their form or legal restrictions. The Regional
Office ofEducation #12 has a nonspendable fund balance in one of the General Fund accounts.
Restricted Fund Balance - The portion of a governmental fund's net assets that are subject to external
enforceable legal restrictions. The following accounts fund balances are restricted by grant
agreements or contracts: Technology for Success. The following funds are restricted by Illinois
Statute: General Education Development Fund, School Bus Transportation Fund, and the Institute
Fund.
Committed Fund Balance - The portion of a governmental fund's net assets with self-imposed
constraints or limitations that have been placed at the highest level of decision making. The Regional
Office of Education #12 has no committed fund balances.
Assigned Fund Balance - The portion of a governmental fund's net assets for which an intended use of
resources has been denoted. The accounts presented with assigned fund balances are specified for a
particular purpose by the Regional Superintendent. The Regional Office of Education #12 has
assigned fund balances in the General Fund's General State Aid-Truant Alternative/Optional
Education and General State Aid-Regional Safe Schools programs and the Education Fund's Early
Childhood Block Grant, Regional Safe Schools, and Truant!Alternative Optional Education
programs.
Unassigned Fund Balance - Available expendable financial resources in a governmental fund that are not
designated for a specific purpose. The unassigned fund balance is made up of General Fund
accounts.
32
5-10 years
3-10 years
5-20 years
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCAnON #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
1. NET ASSETS
Net assets present the difference between assets and liabilities in the Statement of Net Assets. Net assets
are displayed in three components:
Invested in capital assets - Consists of capital assets, net ofaccumulated depreciation.
Restricted net assets - Consists of net assets with constraints placed on the use either by (1) external
groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2)
law through constitutional provisions or enabling legislation.
Unrestricted net assets - All other net assets that do not meet the definition of "restricted" or
"invested in capital assets."
K. CASH AND CASH EQUIVALENTS
Cash and cash equivalents consists of cash on deposit and investments with a maturity of three months or
less.
L. INVENTORY
Inventory is not recorded. The cost is recorded as an expenditure at the time individual inventory items are
purchased.
M. CAPITAL ASSETS
Capital assets purchased or acquired with an original cost of $500 or more and estimated useful lives of
greater than two years are reported at historical cost or estimated historical cost. Contributed assets are
reported at fair market value as of the date received. Additions, improvements and other capital outlays that
significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and
maintenance are expensed as incurred. Capital assets are depreciated using the straight-line method over the
following estimated useful lives:
Office Equipment and Furniture
Computer Equipment
Other Equipment
33
CLAY/CRAWFORD/JASPERILAWRENCEIRlCHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Concluded)
N. COMPENSATED ABSENCES
All employees who work 12 calendar months earn up to 20 vacation days for a full year of service. There
are no accruals at June 30th because all unused vacation leave is forfeited at the end of the year.
In addition to vacation days, all regular, full-time employees are granted two personal business leave days
per year. Any unused personal leave days are carried over to the following year as accumulated sick leave.
All regular full-time employees receive up to 10 sick days annually and the unused portion is accumulated
up to the maximum number of days allowed for purposes of retirement and c.arried forward. Employee sick
leave is recorded when paid. Upon termination, employees do not receive any accumulated sick leave pay,
and therefore, no liability is accrued.
O. ESTIMATES
The preparation of financial statements in conformity with generally accepted accounting principles requires
management to make estimates and assumptions that affect certain reported amounts and disclosures.
Accordingly, actual results could differ from those estimates.
P. BUDGET INFORMATION
The Regional Office of Education #12 acts as the administrative agent for certain grant programs that are
accounted for in the Education Funds. Certain programs have separate budgets and are required to report to
the lllinois State Board of Education; however, none of the annual budgets have been legally adopted nor are
they required to be. Certain programs within the Special Revenue Fund do not have separate budgets.
Comparisons of budgeted and actual results are presented as supplemental information. Budgetary
comparison schedules have been provided in supplementary schedules for the following funds: Early
Childhood Block Grant, Early Childhood - Preschool for All, Gifted Education, McKinney Education for
Homeless Children, Regional Safe Schools, ROE/ISC Operations, Technology for Success, Title I - Reading
First SEA Part B, Title II - Teacher Quality ~ Leadership Grant, and Truants Alternative/Optional Education.
NOTE2-CASH
The Regional Office of Education #12 does not have a formal investment policy. The Regional Office
of Education #12 is allowed to invest in securities as authorized by 30 ILCS 235/2 and 6 and 105 ILCS
5/8-7.
34
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 2 - CASH (Continued)
A. DEPOSITS
At June 30, 2011, the carrying amount of the Regional Office of Education #12's government-wide
and Agency fund deposits were $1,112,922 and $29,289, respectively, and the bank balances were
$1,295,835 and $145,235, respectively. Of the total bank balances as of June 30, 2011, $818,305
was secured by federal depository insurance, $591,545 was collateralized by securities pledged by
the Regional Office of Education #12's financial institution in the name of the Regional Office, and
$31,220 was invested in the Illinois Funds Money Market Fund.
CUSTODIAL CREDIT RISK
Custodial credit risk for deposits with financial institutions is the risk that, in the event of bank
failure, the ROE's deposits may not be returned to it. To guard against custodial credit risk for
deposits with financial institutions, the Regional Office of Education #12 requires that deposits with
financial institutions in excess of FDIC limits be secured by some form of collateral, by a written
agreement, and held at an independent, third-party institution in the name of the Regional Office of
Education #12.
B. INVESTMENTS
The Regional Office of Education #12's only investments are internally pooled in the Illinois Funds
Money Market Fund. As of June 30, 2011, the Regional Office of Education #12 had investments
with carrying and fair values of $31 ,220 invested in the Illinois Funds Money Market Fund.
CREDIT RISK
At June 30, 2011, the Illinois Funds Money Market Fund had a Standard and Poor's AAA rating.
The pool is audited annually by an outside independent auditor and copies of the report are
distributed to participants. Although not subject to direct regulatory oversight, the fund is
administered by the Illinois State Treasurer in accordance with the provision of the Illinois Public
Funds Investment Act, 30 ILCS 235. All investments are fully collateralized.
INTEREST RATE RISK
The Illinois Funds Money Market Fund, created by the Illinois General Assembly, enables custodians
of public funds an investment option with a competitive rate of return on fully collateralized
investments and immediate access to the funds. The investment policy of the Illinois Funds Money
Market Funds states that, unless authorized specifically by the Treasurer, a minimum of 75% of its
investments shall have less than one-year maturity and no investment shall exceed two years
maturity.
35
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 2 - CASH (Concluded)
CONCENTRATION OF CREDIT RISK
Unless specifically authorized by the Treasurer, the Illinois Funds Money Market Fund's investment
policy limits investment categories to not exceed 25% of the portfolio with the exception of cash
equivalents and U.S. Treasury securities. Further certificates of deposit cannot exceed 10% of any
single financial institution's total deposits.
NOTE 3 - DEFINED BENEFIT PENSION PLAN
Plan Description. The Regional Office of Education #12's defined benefit pension plan for Regular
employees provides retirement and disability benefits, post retirement increases, and death benefits to plan
members and beneficiaries. The Regional Office of Education #12's plan is affiliated with the Illinois
Municipal Retirement Fund (IMRF), an agent multiple-employer plan. Benefit provisions are established by
statute and may only be changed by the General Assembly of the State of Illinois. IMRF issues a publicly
available financial report that includes financial statements and required supplementary infonnation. That
report may be obtained on line at www.imrf.org.
Funding Policy. As set by statute, the Regional Office of Education #12's Regular plan members are
required to contribute 4.50 percent of their annual covered salary. The statute requires employers to
contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of
its own employees. The employer contribution rate for calendar year 2010 used by the employer was 8.53
percent of annual covered payroll. The employer annual required contribution rate for calendar year 2010
was 15.60 percent. The Regional Office of Education #12 also contributes for disability benefits, death
benefits and supplemental -retirement benefits, all of which are pooled at the IMRF level. Contribution rates
for disability and death benefits are set by the IMRF Board of Trustees, while the supplemental retirement
benefits rate is set by statute.
Annual Pension Cost. For the fiscal year ending December 31, 2010, the Regional Office of Education
#12's actual contributions for pension cost for the Regular plan members were $39,324. The Regional
Office of Education #12's required contribution for calendar year 2010 was $71,918.
36
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 3 - DEFINED BENEFIT PENSION PLAN (Concluded)
Three-Year Trend Information for the Regular Plan
Calendar
Year
Ending
12/31/10
12/31/09
12/31/08
Annual Pension
Cost (APC)
71,918
34,910
47,671
Percentage
ofAPC
Contributed
55%
100%
100%
Net Pension
Obligation
32,594
oo
The required contribution for 2010 was determined as part of the December 31, 2008, actuarial valuation
using the entry age normal actuarial cost method. The actuarial assumptions at December 31, 2008, included
a) 7.5 percent investment rate of return (net of administrative and direct investment expenses), b) projected
salary increases of 4.00% a year, attributable to inflation, c) additional projected salary increases ranging
from 0.4% to 10% per year depending on age and service, attributable to seniority/merit, and d) post
retirement benefit increases of 3% annually. The actuarial value of Regional Office of Education #12's
Regular plan assets was determined using techniques that spread the effects of short-term volatility in the
market value of investments over a five-year period with a 20% corridor between the actuarial and market
value of assets. The Regional Office of Education #12's Regular plan's unfunded actuarial accrued liability
at December 31,2008 is being amortized as a level percentage ofprojected payroll on an open 10 year basis.
Funded Status and Funding Progress. As of December 31, 2010, the most recent actuarial valuation date,
the Regular plan was 82.78 percent funded. The actuarial accrued liability for benefits was $2,409,447 and
the actuarial value of assets was $1,994,656, resulting in an underfunded actuarial accrued liability (UAAL)
of $414,791. The covered payroll for calendar year 2010 (annual payroll of active employees covered by the
plan) was $461,013 and ratio of the UAAL to the covered payroll was 90 percent.
The schedule of funding progress, presented as RSI following the notes to the fmancial statements, presents
multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over
time relative to the actuarial accrued liability for benefits.
NOTE 4 - TEACHERS' RETIREMENT SYSTEM OF THE STATE OF ILLINOIS
The Regional Office of Education #12 participates in the Teachers' Retirement System of the State of
Illinois (TRS). TRS is a cost-sharing multiple-employer defined benefit pension plan that was created by the
Illinois legislature for the benefit of Illinois public school teachers employed outside the city ofChicago.
The Illinois Pension Code outlines the benefit provisions of TRS, and amendments to the plan can be made
only by legislative action with the Governor's approval. The State of Illinois maintains primary
responsibility for funding of the plan, but contributions from participating employers and members are also
required. The TRS Board of Trustees is responsible for the System's administration.
37
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30,2011
NOTE 4 - TEACHERS' RETIREMENT SYSTEM OF THE STATE OF ILLINOIS (Continued)
TRS members include all active nonannuitants who are employed by a TRS-covered employer to provide
services for which teacher certification is required. The active member contribution rate for the year ended
June 30, 2011, was 9.4 percent of creditable earnings. The same contribution rate applies to members whose
first contributing service is on or after January 1,2011, the effective date of the benefit changes contained in
Public Act 96-0889. These contributions, which may be paid on behalf of employees by the employer, are
submitted to TRS by the employer. The active member contribution rate was also 9.4 percent for the years
ended June 30, 2010 and 2009.
The State of Illinois makes contributions directly to TRS on behalf of the Regional Office of Education
#12's TRS-covered employees.
• On behalf contributions. The State of Illinois makes employer pension contributions on behalf of the
Regional Office of Education #12. For the year ended June 30, 2011, the State of Illinois contributions
were based on 23.10 percent of creditable earnings not paid from federal funds, and the Regional Office
of Education #12 recognized revenue and expenditures of $207,934 in pension contributions that the
State of Illinois paid directly to TRS. For the years ended June 30, 2010 and June 30, 2009, the State of
Illinois contribution rates as percentages of creditable earnings not paid from federal funds were 23.38
percent ($222,105) and 17.08 percent ($143,392) respectively.
The Regional Office of Education #12 makes other types of employer contributions directly to TRS.
• 2.2 formula contributions. Employers contribute 0.58 percent of total creditable earnings for the 2.2
formula change. This rate is specified by statute. Contributions for the year ending June 30, 2011 were
$4,234. Contributions for the years ending June 30, 2010, and June 30, 2009, were $4,552 and $5,074,
respectively.
• Federal and special trust fund contributions. When TRS members are paid from federal and special
trust funds administered by the Regional Office of Education #12, there is a statutory requirement for the
Regional Office of Education #12 to pay an employer pension contribution from those funds. Under a
policy adopted by the TRS Board of Trustees that was fIrst effective for the fiscal year ended June 30,
2006, employer contributions for employees paid from federal and special trust funds will be the same as
the State contribution rate to TRS.
For the year ended June 30, 2011, the employer pension contribution was 23.10 percent of salaries paid
from federal and special trust funds. For the years ended June 30, 2010 and 2009, the employer
contribution was 23.38 and 17.08 percent of salaries paid from federal and special trust funds,
respectively. For the year ended June 30, 2011, salaries totaling $800 were paid from federal and special
trust funds that required employer contributions of $185. For the years ended June 30, 2010 and 2009,
required Regional Office of Education #12 contributions were $-0- and $6,018, respectively.
38
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCAnON #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 4 - TEACHERS' RETIREMENT SYSTEM OF THE STATE OF ILLINOIS (Continued)
• Early retirement option. The Regional Office of Education #12 is also required to make one-time
employer contributions to TRS for members retiring under the Early Retirement Option (ERO). The
payments vary depending on the age and salary of the member.
The maximum employer ERO contribution is 117.5 percent and applies when the member is age 55
at retirement.
For the year ended June 30,2011, the Regional Office of Education #12 paid no contributions to the
ERO program. For the years ended, June 30, 2010 and June 30, 2009, the Regional Office of
Education #12 paid no employer ERO contributions.
• Salary increases over 6 percent and excess sick leave. If the Regional Office of Education #12
grants salary increases over 6 percent and those salaries are used to calculate a retiree's final average
salary, the Regional Office of Education #12 makes a contribution to TRS. The contribution will
cover the difference in actuarial cost of the benefit based on actual salary increases and the benefit
based on salary increase of up to 6 percent.
For the year ended June 30, 2011, the Regional Office of Education #12 paid no employer
contributions to TRS for employer contributions due on salary increases in excess of 6 percent. For
the years ended June 30, 2010 and 2009, the Regional Office of Education #12 paid no employer
contributions due on salary increases in excess of 6 percent.
If the Regional Office of Education #12 grants sick leave days in excess of the normal annual
allotment and those days are used as TRS service credit, the Regional Office of Education #12 makes
a contribution to TRS. The contribution is based on the number of excess sick leave days used as
service credit, the highest salary used to calculate final average salary, and the TRS total normal cost
rate (18.03 percent of salary during the year ended June 30, 2011, as recertified pursuant to Public
Act 96-1511).
For the year ended June 30, 2011, the Regional Office of Education #12 paid no employer
contributions to TRS for sick leave days granted in the excess of the normal annual allotment. For
the years ended June 30, 2010 and 2009, the Regional Office of Education #12 paid no employer
contributions granted for sick leave days.
• Further Information on TRS. TRS financial information, an explanation of TRS benefits, and
descriptions of member, employer and State funding requirements can be found in the TRS
Comprehensive Annual Financial Report for the year ended June 30, 2010. The report for the year
ended June 30, 2011, is expected to be available in late 2011.
39
CLAY/CRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 4 - TEACHERS' RETIREMENT SYSTEM OF THE STATE OF ILLINOIS (Concluded)
The reports may be obtained by writing to the Teachers' Retirement System of the State of Illinois, 2815
West Washington Street, P.O. Box 19253, Springfield, Illinois 62794-9253. The most current report is
also available on the TRS Web site at trs.illinois.gov.
NOTE 5 - TEACHERS' HEALTH INSURANCE SYSTEM
The Regional Office of Education #12 participates in the Teacher Health Insurance Security (THIS) Fund, a
cost-sharing, multiple-employer defined benefit postemployment healthcare plan that was established by the
Illinois legislature for the benefit of Illinois public school teachers employed outside the city of Chicago.
The THIS Fund provides medical, prescription, and behavioral health benefits, but does not provide vision,
dental, or life insurance benefits to annuitants of the Teachers' Retirement System (TRS). Annuitant may
participate in the State administered participating provider option plan or choose from several managed care
options.
The State Employees Group Insurance Act of 1971 (5 ILCS 375) outlines the benefit provisions of THIS
Fund and amendments to the plan can be made only by legislative action with the Governor's approval. The
Illinois Department of Healthcare and Family Services (HFS) and the Illinois Department of Central
Management Services (CMS) administer the plan with the cooperation of TRS. The director of HFS
determines the rates and premiums for annuitants and dependent beneficiaries and establishes the cost­sharing
parameters. Section 6.6 of the State Employees Group Insurance Act of 1971 requires all active
contributors to the TRS who are not employees of the State make a contribution to THIS fund.
The percentage of employer required contributions in the future will be determined by the director of
Healthcare and Family Services and will not exceed 105 percent of the percentage of salary actually required
to be paid in the previous fiscal year.
On behalf contributions to THIS Fund. The State of Illinois makes employer retiree health insurance
contributions on behalf of the Regional Office. State contributions are intended to match contributions to
THIS Fund from active members which were 0.88 percent of pay during the year ended June 30, 2011. State
of Illinois contributions were $6,422, and the Regional Office of Education #12 recognized revenue and
expenditures of this amount during the year.
State contributions intended to match active member contributions during the year ended June 30, 2010,
were 0.84 percent of pay. State contributions on behalf of the Regional Office of Education #12 employees
were $6,592.
Had the Regional Office of Education #12 recognized revenue and expenditures for State contributions
intended to match active member contributions during the year ended June 30, 2009 under the current
standards, the contribution match would have been 0.84 percent of pay or $7,348.
40
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 5 - TEACHERS' HEALTH INSURANCE SYSTEM (Concluded)
Employer contributions to THIS Fund. The employer (Regional Office of Education #12) also makes
contributions to THIS Fund. The employer THIS Fund contribution was 0.66 percent during the years ended
June 30, 2011, and 0.63 percent during the years ended June 30, 2010, and June 30, 2009. For the year
ended June 30, 2011, the Regional Office of Education #12 paid $4,817, to the THIS Fund. For the years
ended June 30, 2010 and June 30, 2009, the Regional Office paid $4,944 and $5,511 to the THIS Fund,
respectively, which was 100 percent of the required contribution.
Further information on THIS Fund. The publicly available fmancial report of the THIS Fund may be
obtained by writing to the Department of Healthcare and Family Services, 201 S. Grand Ave., Springfield,
IL 62763-3838.
NOTE 6 - INTERFUND ACTIVITY
DUE TOIFROM OTHER FUNDS
Inter-fund due to/from other fund balances at June 30, 2011 consist of the following individual due to/from
other funds in the governmental fund's Balance Sheet and proprietary fund's Statement of Net Assets. The
balances between governmental funds were eliminated in the government-wide Statement ofNet Assets.
Due From Due To
Fund Other Funds Other Funds
General Fund $ 532,705 $ 1,455
Education Fund 560,646
Proprietary Fund 29,396
Total $ 562,101 $ 562,101
TRANSFERS
There were no interfund transfers at June 30, 2011.
NOTE 7- RISK MANAGEMENT
The Regional Office of Education #12 is exposed to various risks of loss related to torts; theft of, damage to,
and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Regional
Office of Education #12 has purchased commercial insurance to cover these risks. No losses have been
incurred in excess ofthe amounts covered by insurance over the past three years.
41
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 8 ~ CAPITAL ASSETS
Capital asset activity for the year ended June 30, 2011, was as follows:
Balance
Governmental Activities 07/0 1/10 Additions Disposals
Capital Assets, being depreciated:
Equipment and Furniture $ 331,303 $ 5,539 $ (7,371 ) $
Less accumulated depreciation for:
Equipment and Furniture (271,127) (22,723) 7,371
Governmental activities
capital assets, net $ 60,176 $ (17,184) $ $
Balance
06/30/11
329,471
(286,479)
42,992
Capital assets are depreciated using the straight-line method over the estimated useful lives of the assets.
Depreciation expense for the year ended June 30, 2011, of $22,723 was charged to the governmental
activities, on the government-wide Statement of Activities. Investment in capital assets is the
component of net assets that reports capital assets net of accumulated depreciation.
NOTE 9 - ON BEHALF PAYMENTS
The State of Illinois paid the following salaries and benefits on behalf of the Regional Office of Education
#12:
Regional Superintendent Salary
Assistant Regional Superintendent Salary
Regional Superintendent Benefits
(Includes State paid insurance)
Assistant Regional Superintendent Benefits
(Includes State paid insurance)
TRS Pension Contribution
Teachers' Health Insurance System
$
$
84,380
86,791
17,999
24,093
207,934
6,422
427,619
Salary and benefit data for the Regional Superintendent and Assistant Regional Superintendent was
calculated based on data provided by the Illinois State Board of Education. These amounts have been
recorded in the accompanying financial statements as State revenue and expenditures.
42
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 10 - DUE TOIFROM OTHER GOVERNMENTS
The Regional Office of Education #12's Agency Fund, General Fund, Education Fund, Nonmajor Funds, and
Proprietary Fund have funds due from/to various other governmental units which consist of the following:
Due from Other Governments:
$ 1,151
509,978
21,041
150
1,500
5,335,065
Total $ 5,868,885
General Fund
Local Governments
Education Fund
Illinois State Board of Education
Other Regional Offices of Education
Nonmajor Funds
Local Governments
Proprietary Fund
Local Governments
Agency Fund
Illinois State Board of Education
Due to Other Governments:
Agency Fund
Local Governments $ 5.363,677
NOTE 12 - EGYPTIAN AREA SCHOOLS EMPLOYEE BENEFIT TRUST
Plan Description. The Regional Office of Education #12 contributes to the Egyptian Area Schools
Employee Benefit Trust (the "Trust"), a cost-sharing multiple-employer defined benefit health care plan
administered by the Board of Managers of the Trust. The Trust provides medical benefits to active and
retired employees of approximately 160 participating employers. The Trust issues a publicly available
financial report that includes financial statements and required supplementary information for the Trust.
A copy of the report may be obtained by writing to the Egyptian Area Schools Employee Benefit Trust,
clo Meritain Health, 13 Executive Drive, Suite 19, Fairview Heights, IL 62208, or by calling Meritain
Health at (866) 588-2431, Option 3 x 6105. The report is also posted on the Trust's website at
www.egtrust.org.
Funding Policy. The Trust Agreement establishing the Trust provides that contribution rates are
established and may be modified by the Board of Managers of the Trust. Contribution rates are normally
adjusted as of September 1 each year. As of June 30, 2011, participating employers were contractually
required to contribute at the following rates for active and retired employees and dependents.
43
CLAY/CRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 12 - EGYPTIAN AREA SCHOOLS EMPLOYEE BENEFIT TRUST (Concluded)
PLATINUM PLAN GOLD PLAN SILVER PLAN BRONZE PLAN
2010-11 2011-12 2010-11 2011-12 2010-11 2011-12 2010-11 2011-12
Employee $536 $632 $484 $571 $418 $493 $356 $420
EE+
Spouse $1,106 $1,305 $998 $1,178 $866 $1,022 $732 $864
EE+
Children $1,068 $1,260 $963 $1,136 $835 $985 $719 $848
Family $1,191 $1,405 $1,073 $1,266 $932 $1,100 $791 $933
Participating employers may require employees and/or retirees to pay some or all of the required
contributions to the employer, but the employer has the legal obligation to pay contributions to the Trust.
The Regional Office of Education #12 requires retirees to pay 100% of the contribution for coverage for
retirees and their dependents.
The Board of Managers ofthe Trust sets the employer contribution rates each year based on an actuarial
valuation. The Trust's actuary has determined that as of June 30, 2008 the Trust had no Unfunded
Actuarial Accrued Liability for Other Post Employment Benefits (OPEB) and is not expected to have an
Unfunded Actuarial Accrued Liability as of June 30, 2009. That actuary has further determined that
current contribution rates exceed the Annual Required Contribution (ARC) determined in accordance
with the parameters ofGASB Statement 45. The Regional Office of Education #12 contributions to the
Trust for the years ending June 30,2011, June 30, 2010, and June 30,2009, were $35,932, $34,806, and
$38,080 respectively, which equaled the contractually required contributions each year.
NOTE 13 - RECLASSIFICATION
As a result of implementing GASB Statement No. 54, Fund Balance Reporting and Governmental Fund
Type Definitions, at June 30, 2011, General State Aid (GSA) funding has been reclassified from the
Education Fund to the General Fund and the ROE/ISC Operation grant has been reclassified from the
General Fund to the Education Fund.
The Regional Office of Education #12 receives GSA from the lllinois State Board of Education based on
attendance in the Regional Safe School and the Truant Alternative School. This funding supports the
general operations of the Regional Safe School and the Truant Alternative School and the Regional Office
has historically reported this funding in the Education fund with the. Regional Safe School and Truant
Alternative/Optional Education grant funding, however, GSA does not meet the committed or restricted
criteria set forth in GASB 54 for special revenue funds. The ROEIISC Operations grant which supports the
general operations of the Regional Office has historically been reported the General Fund, however, because
this funding is governed by a grant agreement with the grantor the funding is restricted and is required to be
reported as a special revenue fund.
44
CLAYICRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2011
NOTE 13 - RECLASSIFICATION (Concluded)
The following is the effect of these reclassifications on the beginning fund balances for the General Fund and
the Education Fund:
General Fund:
Fund Balance - July 1,2010
Effect ofreclassifying General State Aid funding
Effect ofreclassifying ROE/ISC Operation grant
Fund Balance, Restated - July 1, 2010
Education Fund:
$ 174,649
983,866
19,240
$ 1,177,755
Fund Balance - July 1,2010
Effect ofreclassifying General State Aid funding
Effect ofreclassifying ROEIISC Operation grant
Fund Balance, Restated - July 1, 2010
$
$
807,960
(983,866)
(19,240)
(195,146)
In addition, in prior years the Clearing Fund and the Speech Pathology Payroll Fund had been reported as
agency funds, however, because these funds are accounting for the Regional Office of Education #12's own
funds, they have both been reclassified to the General Fund. There were no fund balances for either of these
funds; therefore, these reclassifications had no effect on the financial statements.
NOTE 14 - SUBSEQUENT EVENT:
For fiscal year 2012, the Governor of Illinois vetoed the appropriation line for the Regional Superintendent's
and Assistant Regional Superintendent's salaries and benefits, as well as, the appropriation line for the
Regional Office's general operations grant. The Regional Superintendent's and Assistant Regional
Superintendent's salaries were reinstated in November 2011 for one year only, to be paid from State
personal property replacement tax funds, but the general operations grant was not reinstated. The Regional
Superintendents will make every effort to secure other local funding to support the programs and services the
Regional Office provides. The affect of these funding cuts on the Regional Office's long-term ability to
continue to provide services at their current level is unknown.
45
REQUIRED SUPPLEMENTARY INFORMAnON
(Other than Management's Discussion and Analysis)
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
ILLINOIS MUNICIPAL RETIREMENT FUND
SCHEDULE OF FUNDING PROGRESS
(UNAUDITED)
JUNE 30, 2011
Actuarial UAALasa
Accrued Percentage
Actuarial Liability Unfunded of
Actuarial Value of (AAL) AAL Funded Covered Covered
Valuation Assets Entry Age (VAAL) Ratio Payroll Payroll
Date (a) (b) (b-a) (alb) (c) ((b-a)/c)
12/31/10 $ 1,994,656 $ 2,409,447 $ 414,791 82.78% $ 461,013 89.97%
12/31/09 1,870,862 2,275,284 404,422 82.23% 520,267 77.73%
12/31/08 1,877,759 2,177,193 299,434 86.25% 508,760 58.86%
On a market value basis, the actuarial value of the assets as of December 31, 2010
is $2,125,167. On a market basis, the funded ratio would be 88.20%.
46
OTHER SUPPLEMENTAL INFORMATION
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF ACCOUNTS
GENERAL FUND
JUNE 30, 2011
General State General
Aid - Truant State Aid-
Altemative/Optio Regional Special
nal Education Safe Schools Projects Office Total
ASSETS
Cash and cash equivalents $ 308,352 $ 392,570 $ 191,891 $ 69,396 $ 962,209
Due from other funds 498,022 33,228 1,455 - 532,705
Due from other governments
Local - - 1,151 - 1,151
Accounts receivable - - 4,992 - 4,992
Prepaid expenses - - 868 - - 868
TOTAL ASSETS $ 806,374 $ 425,798 $ 200,357 $ 69,396 $ 1,501,925
LIABILITIES
Accounts payable $ 1,348 $ - $ 42,262 $ 40 $ 43,650
Due to other funds - - 1,455 - 1,455
Total Liabilities 1,348 - 43,717 40 45,105
FUND BALANCE
Nonspendable - - 868 - 868
Assigned 805,026 425,798 - - 1,230,824
Unassigned - - 155,772 69,356 225,128
Total Fund Balance 805,026 425,798 156,640 69,356 1,456,820
TOTAL LIABILITIES AND FUND BALANCE $ 806,374 . $ 425,798 $ 200,357 $ 69,396 $ 1,501,925
47
CLAY/CRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF REVENUES, EXPENDITIJRES, AND CHANGES IN FUND BALANCES
GENERAL FUND ACCOUNTS
FOR THE YEAR ENDED JUNE 30,2011
General State Aid -
Truant General State Aid -
Alternative/Optional Regional Safe Special
Education Schools Projects Office Total
REVENUES
Local sources $ - $ - $ 291,136 $ 225,288 $ 516,424
State sources 266,529 163,980 - - 430,509
On-behalfpayments - State - - - 427,619 427,619
Total revenues 266,529 163,980 291,136 652,907 __1,374,552
EXPENDITIJRES
Salaries and benefits 24,588 94,019 129,075 200,495 448,177
Purchased services 37,821 14,355 137,828 14,630 204,634
Supplies and materials 9,984 2,784 1,699 837 15,304
Other objects - - 3,917 - 3,917
On-behalf payments - State - - - 427,619 427,619
Total expenditures 72,393 111,158 272,519 643,581 1,099,651
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITIJRES 194,136 52,822 18,617 9,326 274,901
OTHER FINANCING SOURCES (USES)
Interest - - 3,967 197 4,164
Total other fmancing sources (uses) - - 3,967 197 4,164
NET CHANGE IN FUND BALANCE 194,136 52,822 22,584 9,523 279,065
FUND BALANCE, RESTATED - BEGINNING 610,890 372,976 134,056 59,833 1,177,755
FUND BALANCE - ENDING $ 805,026 $ 425,798 $ 156,640 $ 69,356 $ 1,456,820
48
CLAY/CRAWFORD/JASPERJLAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF ACCOUNTS
EDUCATION FUND
JUNE 30, 2011
McKinney
Education For
Accountability ARRA- Early Childhood Early Childhood . Homeless Regional Safe
Liaison Program Education Jobs Block Grant Preschool For All Gifted Education Children Schools
ASSETS
Cash and cash equivalents $ - $ - $ 100 $ 10,950 $ - $ - $ 227
Due from other governments
State 19,790 - 70,178 142,541 - - 33,228
Federal
TOTAL ASSETS $ 19,790 $ - $ 70,278 $ 153,491 $ - $ - $ 33,455
LIABILITIES
Accounts payable $ - $ - $ - $ - $ - $ - $ 178
Due to other funds 19,790 - 70,178 153,491 - - 33,228
Total liabilities 19,790 - 70,178 153,491 - - 33,406
FUND BALANCE
Restricted
Assigned - - 100 - - - 49
Total fund balance - - 100 - - - 49
TOTAL LIABILITIES
AND FUND BALANCE $ 19,790 $ - $ 70,278 $ 153,491 $ - $ - $ 33,455
49
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF ACCOUNTS
EDUCAnON FUND
JUNE 30, 2011
System of Title II - Teacher
ROE/ISC Support Technology for Title I - Reading Quality - Truants Alternative!
----.2P.erations (RESPRO) Success First Part B SEA Leadership Grant Optional Education Totals
ASSETS
Cash and cash equivalents $ - $ - $ 20,677 $ - $ 17,468 $ 5,771 $ 55,193
Due from other governments
State 28,145 - 70,209 - - 157,815 521,906
Federal - 1,251 - - 7,862 - 9,113
TOTAL ASSETS $ 28,145 $ 1,251 $ 90,886 $ - $ 25,330 $ 163,586 $ 586,212
LIABILITIES
Accounts payable $ - $ - $ - $ - $ - $ 32 $ 210
Due to other funds 28,145 1,251 71,418 - 25,330 157,815 560,646
Total liabilities 28,145 1,251 71,418 - 25,330 157,847 560,856
FUND BALANCE
Restricted - - 19,468 - - - 19,468
Assigned - - - - - 5,739 5,888
Total fund balance - - 19,468 - - 5,739 25,356
TOTAL LIABILITIES
AND FUND BALANCE $ 28,145 $ 1,251 $ 90,886 $ - $ 25,330 $ 163,586 $ 586,212
50
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
EDUCATION FUND ACCOUNTS
FOR THE YEAR ENDED JUNE 30, 2011
McKinney
Accountability ARRA- Early Education For
Liaison Education Childhood Early Childhood - Gifted Homeless Regional
PrOgram Jobs Block Grant Preschool For All Education Children Safe Schools
REVENUES
Local sources $ - $ - $ 606 $ - $ - $ - $ 165
State sources 29,568 - 272,337 379,647 23,993 - 103,857
Federal sources - 39,197 - - - 25,000
Total revenues 29,568 39,197 272,943 379,647 23,993 25,000 104,022
EXPENDITURES
Salaries and benefits 3,449 39,197 95,461 190,004 5,073 13,451 70,884
Purchased services 16,045 - 49,899 111,060 13,132 5,156 4,713
Supplies and materials 296 - 124,957 78,583 4,990 6,393 884
Other objects - - 558 - 816 - 5
Payment to other governments
Capital outlay - - 2,020
Total expenditures 19,790 39,197 272,~5 379,~47 24,011 25,000 76,486
EXCESS (DEFlCIENCY) OF REVENUES
OVER EXPENDITURES 9,778 - 48 - (18) - 27,536
OTHER FINANCING SOURCES
Interest income - - - - 18 - 2,204
Total Other Financing Sources (Uses) - - - 18 - 2,204
NET CHANGE IN FUND BALANCE 9,778 48 - - - 29,740
FUND BALANCE (DEFICIT), RESTATED
- BEGINNING (9,778l - 52 - - - (29,691)
FUND BALANCE - ENDING $ - $ - $ 100 $ - $ - $ - $ 49
51
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
EDUCATION FUND ACCOUNTS
FOR THE YEAR ENDED JUNE 30, 2011
Truants
System of Title I - Title II - Teacher Alternative!
ROEIISC Support Technology Reading First Quality- Optional
Operations (RESPRO) for Success Part B SEA Leadership Grant Education Total
REVENUES
Local sources $ - $ - $ 18,779 $ - $ - $ 4,796 $ 24,346
State sources 72,846 - 203,615 - - 434,929 1,520,792
Federal sources - 24,335 - 473 100,000 - 189,005
Total revenues 72,846 24,335 222,394 473 100,000 439,725 __1,734,143
EXPENDITURES
Salaries and benefits 32,762 18,220 134,566 473 37,395 298,100 939,035
Purchased services 17,211 6,115 20,150 - 54,935 15,523 313,939
Supplies and materials 2,054 - 7,756 - 7,670 5,273 238,856
Other objects - - - 32 - 16 1,427
Payment to other governri1ents - - 20,000 - - - 20,000
Capital outlay 1,579 - 1,940 - - - 5,539
Total expenditures 53,606 24,335 184,412 505 100,000 318,912 1,518,796
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 19,240 - 37,982 (32) - 120,813 215,347
OTHER FINANCING SOURCES
Interest income - 502 32 - 2,399 5,155
Total Other Financing Sources (Uses) - - 502 32 - 2,399 5,155
NET CHANGE IN FUND BALANCE 19,240 - 38,484 - - 123,212 220,502
FUND BALANCE (DEFICIT), RESTATED
- BEGINNING (19,240) - (19,016) - - (117,473) (195,146)
FUND BALANCE - ENDING $ - $ - $ 19,468 $ - $ - $ 5,739 $ 25,356
52
CLAY/CRAWFORD/JASPERfLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 1, 2010 to June 30, 2011)
EDUCATION FUND ACCOUNT
EARLY CHILDHOOD BLOCK GRANT
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
Local sources
State sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Other objects
Capital outlay
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
$
220,178
220,178
98,709
66,070
55,399
220,178
$
220,178
220,178
95,953
50,713
73,512
220,178
$ 606
272,337
272,943
95,461
49,899
124,957
558
2,020
272,895
48
48
52
FUND BALANCE - ENDING
53
$ $ $ 100
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 1,2010 to August 31, 2011)
EDUCATION FUND ACCOUNT
EARLY CHILDHOOD - PRESCHOOL FOR ALL
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
State sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING
54
$ 351,432
351,432
194,262
117,856
39,314
351,432
$
$ 351,432
351,432
190,733
111,673
49,026
351,432
$
$ 379,647
379,647
190,004
111,060
78,583
379,647
$
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period ofMay 15,2009 to August 31, 2010)
EDUCATION FUND ACCOUNT
GIFTED EDUCATION
FOR THE YEAR ENDED JUNE 30,2011
Total
Budgeted Amounts Actual Amounts Actual
Original Final FY10 FY11 Amounts
REVENUES
State sources $ 66,505 $ 66,505 $ 42,512 $ 23,993 $ 66,505
Total revenues 66,505 66,505 42,512 23,993 66,505
EXPENDITURES
Salaries and benefits 26,165 25,022 19,959 5,073 25,032
Purchased services 29,161 30,874 16,030 13,132 29,162
Supplies and materials 11,179 10,609 7,321 4,990 12,311
Other objects 816 816
Total expenditures 66,505 66,505 43,310 24,011 67,321
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (798) (18) (816)
OTHER FINANCING SOURCES (USES)
Interest 798 18 816
Total Other Financing Sources (Uses) 798 18 816
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING $ $ $ $ $
55
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 1, 2010 to June 30,2011)
EDUCATION FUND ACCOUNT
MCKINNEY EDUCAnON FOR HOMELESS CHILDREN
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
Federal sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING
56
$ 25,000
25,000
13,562
4,000
7,438
25,000
$
$ 25,000
25,000
13,451
5,156
6,393
25,000
$
$ 25,000
25,000
13,451
5,156
6,393
25,000
$
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARYCONWNUSONSCHEDULE
(For the Period of July 1,2010 to June 30, 2011)
EDUCATION FUND ACCOUNT
REGIONAL SAFE SCHOOLS
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts Actual
Original Final Amounts
REVENUES
Local sources $ $ $ 165
State sources 116,191 74,166 103,857
Total revenues 116,191 74,166 104,022
EXPENDITURES
Salaries and benefits 106,574 71,268 70,884
Purchased services 8,617 2,133 4,713
Supplies and materials 1,000 765 884
Other objects 5
Total expenditures 116,191 74,166 76,486
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 27,536
OTHER FINANCING SOURCES (USES)
Interest 2,204
Total Other Financing Sources (Uses) 2,204
NET CHANGE IN FUND BALANCE 29,740
FUND BALANCE (DEFICIT), RESTATED
-BEGINNING (29,691)
FUND BALANCE - ENDING $ $ $ 49
57
CLAYICRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 1,2010 to June 30,2011)
EDUCATION FUND ACCOUNT
ROEIISC OPERATIONS
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
State sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Capital outlay
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE (DEFICIT) - BEGINNING
FUND BALANCE - ENDING
58
$ 53,606
53,606
34,611
13,995
5,000
53,606
$
$ 53,606
53,606
33,611
16,245
2,250
1,500
53,606
$
$ 72,846
72,846
32,762
17,211
2,054
1,579
53,606
19,240
19,240
(19,240)
$
CLAYICRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period ofJuly 1, 2010 to August, 2011)
EDUCATION FUND ACCOUNT
TECHNOLOGY FOR SUCCESS
FOR THE YEAR ENDED JUNE 30, 2011
REVENUES
Local sources
State sources
Total revenues
Budgeted Amounts
Original Final
Actual
Amounts
$ 18,779
203,615
222,394
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Payments to other governments
Capital outlay
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE (DEFICIT) - BEGINNING
FUND BALANCE - ENDING
59
$
136,972
34,875
1,000
172,847
$
131,972
39,875
1,000
172,847
134,566
20,150
7,756
20,000
1,940
184,412
37,982
502
502
38,484
(19,016)
$ 19,468
CLAY/CRAWFORD/JASPERILAWRENCE/RICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of March 18,2010 to August 31, 2010)
EDUCATION FUND ACCOUNT
TITLE I - READING FIRST PART B SEA
FOR THE YEAR ENDED JUNE 30, 2011
Total
Budgeted Amounts Actual Amounts Actual
Original Final FYI0 FYl1 Amounts
REVENUES
Federal sources $ 9,476 $ 9,476 $ 9,003 $ 473 $ 9,476
Total revenues 9,476 9,476 9,003 473 9,476
EXPENDITURES
Salaries and benefits 471 471 473 473
Purchased services 9,005 9,005 9,003 9,003
Other objects 32 32
Total expenditures 9,476 9,476 9,003 505 9,508
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (32) (32)
OTHER FINANCING SOURCES (USES)
Interest 32 32
Total Other Financing Sources (Uses) 32 32
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING $ $ $ $ $
60
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 19,2010 to June 30, 2011)
EDUCATION FUND ACCOUNT
TITLE II - TEACHER QUALITY - LEADERSHIP GRANT
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
Federal sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE - BEGINNING
FUND BALANCE - ENDING
61
$ 100,000
100,000
37,025
56,575
6,400
100,000
$
$ 100,000
100,000
37,025
56,575
6,400
100,000
$
$ 100,000
100,000
37,395
54,935
7,670
100,000
$
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
BUDGETARY COMPARISON SCHEDULE
(For the Period of July 1,2010 to June 30,2011)
EDUCATION FUND ACCOUNT
TRUANTS ALTERNATIVE/OPTIONAL EDUCATION
FOR THE YEAR ENDED JUNE 30, 2011
Budgeted Amounts
Original Final
Actual
Amounts
REVENUES
Local sources
State sources
Total revenues
EXPENDITURES
Salaries and benefits
Purchased services
Supplies and materials
Other objects
Total expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Interest
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
FUND BALANCE (DEFICIT), RESTATED
-BEGINNING
$
393,119
393,119
346,346
37,280
9,493
393,119
$
315,635
315,635
297,980
12,337
5,318
315,635
$ 4,796
434,929
439,725
298,100
15,523
5,273
16
318,912
120,813
2,399
2,399
123,212
(117,473)
FUND BALANCE - ENDING
62
$ $ $ 5,739
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING BALANCE SHEET
NONMAJOR SPECIAL REVENUE FUNDS
JUNE 30, 2011
General
Education School Bus
Development Transportation Institute Total
ASSETS
Cash and cash equivalents $ 2,192 $ 619 $ 72,270 $ 75,081
Due from other governments
Local 100 - 50 150
TOTAL ASSETS $ 2,292 $ 619 $ 72,320 $ 75,231
LIABILITIES
Accounts payable $ 419 $ 80 $ 90 $ 589
Total liabilities 419 80 90 589
FUND BALANCE
Restricted 1,873 539 72,230 74,642
Total Fund Balance 1,873 539 72,230 - 74,642
TOTAL LIABILITIES AND FUND BALANCE $ 2,292 $ 619 $ 72,320 $ 75,231
63
CLAY/CRAWFORD/JASPERJLAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJORSPECIALREVENUEFUNDS
FOR THE YEAR ENDED JUNE 30, 2011
General
Education School Bus
Development Transportation Institute Total
REVENUES
Local sources $ 11,975 $ 2,004 $ 30,673 $ 44,652
State sources - 908 - 908
Total revenue 11,975 2,912 30,673 45,560
EXPENDITURES
Salaries and benefits 11,157 - 31,035 42,192
Purchased services 2,703 2,279 9,690 14,672
Supplies and materials 2,444 - 2,945 5,389
Total expenditures 16,304 2,279 43,670 62,253
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (4,329) 633 (12,997) (16,693)
OTHER FINANCIING SOURCES (USES)
Interest 37 3 403 443
Total Other Financing Sources (Uses) 37 3 403 443
NET CHANGE IN FUND BALANCE (4,292) 636 (12,594) (16,250)
FUND BALANCE (DEFICIT) - BEGINNING 6,165 (97) 84,824 90,892
FUND BALANCE - ENDING $ 1,873 $ 539 $ 72,230 $ 74,642
64
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
AGENCY FUNDS
JUNE 30, 2011
Regional
Distributive Board
Fund of Trustees Totals
ASSETS
Cash and cash equivalents $ 28,612 $ 677 $ 29,289
Due from other governments 5,335,065 5,335,065
TOTAL ASSETS $ 5,363,677 $ 677 $ 5,364,354
LIABILITIES
Accounts payable $ $ 677 $ 677
Due to other governments 5,363,677 5,363,677
TOTAL LIABILITIES $ 5,363,677 $ 677 $ 5,364,354
65
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUNDS
FOR THE YEAR ENDED JUNE 30, 2011
Balance Balance
July 1,2010 Additions Deductions June 30, 2011
DISTRIBUTIVE
ASSETS
Cash and cash equivalents $ 916,882 $ 54,705,326 $ 55,593,596 $ 28,612
Due from other governments 7,344,960 5,335,065 7,344,960 5,335,065
Total assets $ 8,261,842 $ 60,040,391 $ 62,938,556 $ 5,363,677
LIABILITIES
Due to other governments $ 8,261,842 $ 60,040,391 $ 62,938,556 $ 5,363,677
Total liabilities $ 8,261,842 $ 60,040,391 $ 62,938,556 $ 5,363,677
REGIONAL BOARD OF TRUSTEES
ASSETS
Cash and cash equivalents $ 1,361 $ 2,073 $ 2,757 $ 677
Total assets $ 1,361 $ 2,073 $ 2,757 $ 677
LIABILITIES
Accounts payable $ 1,361 $ 2,073 $ 2,757 $ 677
Total liabilities $ 1,361 $ 2,073 $ 2,757 $ 677
TOTALS-ALLAGENCYFUNDS
ASSETS
Cash and cash equivalents $ 918,243 $ 54,707,399 $ 55,596,353 $ 29,289
Due from other governments 7,344,960 5,335,065 7,344,960 5,335,065
Total assets $ 8,263,203 $ 60,042,464 $ 62,941,313 $ 5,364,354
LIABILITIES
Accounts payable $ 1,361 $ 2,073 $ 2,757 $ 677
Due to other governments 8,261,842 60,040,391 62,938,556 5,363,677
Total liabilities $ 8,263,203 $ 60,042,464 $ 62,941,313 $ 5,364,354
66
CLAY/CRAWFORD/JASPERILAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
SCHEDULE OF DISBURSEMENTS TO SCHOOL DISTRICT TREASURERS AND OTHER ENTITIES
DISTRIBUTIVE FUND
FOR THE YEAR ENDED JUNE 30, 2011
Clay City North Clay Flora Hutsonville Robinson Palestine Oblong Jasper County
Community Community Community Community Community Community Community Community
Unit #10 Unit #25 Unit #35 Unit #1 Unit #2 Unit #3 Unit #4 Unit #1
General State Aid $ 1,341,931 $ 2,932,119 $ 5,903,110 $ 1,425,611 $ 1,184,018 $ 1,153,536 $ 2,842,414 $ 1,109,481
Special Ed - Private Facility Tuition 19,618 - 3,868 9,424 18,089 - 23,180
Special Ed - Extraordinary 62,590 124,424 253,921 69,809 295,968 68,530 118,034 260,161
Special Ed - Personnel 86,050 16,118 211,065 45,222 221,104 48,941 113,310 201,516
Special Ed - Orphanage· Individual 16,590 12,941 - 35,881
Special Ed - Summer School - 2,122 1,600 - - 234
Vocational Ed - Secondary Prog Improvement
Vocational Ed - Agriculture Education
Bilingual Education
State Free Lunch and Breakfast 3,090 1,211 14,019 4,406 18,318 1,839 4,919 13,091
School Breakfast Incentive 52 16 145 24 165 I 81 133
Driver Education 5,340 1,905 25,323 6,801 33,129 4,311 12,161 24,866
Transportation - Regular and Vocational 95,628 215,294 241,808 164,409 432,310 85,221 215,592 642,158
Transportation - Special Education 40,834 55,114 204,391 50,034 114,204 101,132 111,024 319,808
ROE School Bus Driver Training
National Board Certification - 3,521 15,844 1,160
Truants Alternative/Optional Education
Regional Safe Schools
Early Childhood - Block Grant 99,022 133,969 426,449 105,859 210,241 61,439 181,313 111,952
Reading Improvement Block Grant 10,986 10,861 19,101 6,025 24,041 13,133 - 21,083
ROElISC Operations
ADA Safety and Educational Block Grant 1,430 2,143 5,691 1,653 6,152 1,600 2,113 5,911
Technology - Learning Technology Centers
Children's Mental Health
Title VI Rural Education
National School Lunch Program 58,212 121,861 260,641 15,563 255,419 41,211 88,586 221,445
Special Milk Program 659 1,056 3,062
School Breakfast Program 18,119 33,411 11,648 32,505 119,645 14,515 24,530 11,658
NSLP Equipment Asst. Grant - - - 28,916
Title I - Low Income 91,692 142,348 213,580 94,958 359,924 105,642 153,581 269,513
Title 1- Reading First Part B SEA Funds
Title IV • Safe and Drug Free Sch • Formula 319 81 119 1,538
21st Century Learning
Federal - Special Ed - IDEA - Room and Board - 3,281 46,408 84,952 314 1,958 43,211
V.E. - Perkins - Title IIC - Secondary
ARRA Title I 11,209 5,941 36,956 6,382 22,181 20,364 34,101 62,421
ARRA Education Jobs 82,141 266,969 531,483 129,802 101,196 159,659 258,801 101,019
Title II - Teacher Quality 24,195 46,141 84,302 28,841 85,503 35,593 19,432 99,511
Title II - Leadership
Technology - Enhancing Education - Formula - - 580 II
TOTAL $ 2,065,410 $ 4,201,483 $ 8,611,491 $ 2,305,336 $ 3,166,616 $ 2,524,351 $ 4,190,159 $ 3,646,930
61
CLAYICRAWFORD/JASPER/LAWRENCEIRICHLAND COUNTIES
REGIONAL OFFICE OF EDUCATION #12
SCHEDULE OF DISBURSEMENTS TO SCHOOL DISTRICT TREASURERS AND OTHER ENTITIES
DISTRffiUTIVE FUND
FOR THE YEAR ENDED JUNE 30, 2011
Lawrence Twin Rivers Clay-Jasper-
County East Richland West Richland Regional Regional Office Richland-N.
Community Community Community Vocational of Education Wayne Regional
Unit #20 Unit #1 Unit #2 System #12 System Total
General State Aid $ 5,705,1l2 $ 7,497,412 $ 1,655,491 $ - $ 430,508 $ - $ 33,786,875
Special Ed - Private Facility Tuition 7,217 63,847 - - - - 145,843
Special Ed - Extraordinary 229,797 382,334 68,914 - - 1,935,088
Special Ed - Personnel 153,622 258,000 50,890 - 1,478,558
Special Ed - Orphanage - Individual 929 4,143 - - 70,484
Special Ed - Summer School 1,616 11,570 - - 17,142
Vocational Ed - Secondary Prog Improvement 237,400 - 313,047 550,447
Vocational Ed - Agriculture Education 6,184 17,497 23,681
Bilingual Education 3,556 - - 3,556
State Free Lunch and Breakfast 13,048 19,883 3,318 - 103,202
School Breakfast Incentive 52 87 77 - - 899
Driver Education 18,642 31,028 5,140 - 174,658
Transportation - Regular and Vocational 263,146 455,905 99,266 - 2,911,343
Transportation - Special Education 188,530 289,597 49,429 - 1,585,357
ROE School Bus Driver Training - 908 908
National Board Certification 1,760 8,802 - 31,687
Truants Alternative/Optional Education 90,539 - 356,644 447,183
Regional Safe Schools - 90,429 90,429
Early Childhood - Block Grant 157,954 307,169 100,647 519,610 - 2,481,630
Reading Improvement Block Grant 20,705 30,619 5,888 - 163,660
ROElISC Operations - 57,527 57,527
ADA Safety and Educational Block Grant 5,265 8,707 1,608 - - 44,205
Technology - Learning Technology Centers - 158,219 158,219
Children's Mental Health 31,513 - - - 31,513
Title VI Rural Education 29,957 - - 29,957
National School Lunch Program 201,889 360,439 59,033 1,762,365
Special Milk Program 1,987 6,764
School Breakfast Program 65,708 106,265 17,339 - - 582,009
NSLP Equipment Ass!. Grant - 28,916
Title I - Low Income 336,955 454,775 89,041 - 2,378,075
Title I - Reading First Part B SEA Funds - 473 - 473
Title IV - Safe and Drug Free Sch - Formula 711 - - - 2,894
21st Century Learning 145,135 - - 145,135
Federal - Special Ed - IDEA - Room and Board 119,700 334 - - - - 300,284
V.E. - Perkins - Title IIC - Secondary - 64,277 - 76,147 140,424
ARRA Title I 11,598 - - 211,765
ARRA Education Jobs 519,450 682,639 135,349 39,197 3,020,317
Title II - Teacher Quality 52,883 93,427 27,507 - - 597,395
Title II - Leadership - - - 92,138 92,138
Technology - Enhancing Education - Formula - - - - 591
TOTAL $ 8,141,315 $ 11,304,643 $ 2,368,937 $ 307,861 $ 1,745,653 $ 406,691 $ 55,593,596
68